Legal Administrative Assistant - Litigation

Calfee Brand; Columbus (OH); On-site; USD 60,000 - 80,000; Full time

Job summary

Calfee, Halter & Griswold LLP in Columbus is seeking a Legal Administrative Assistant for its Columbus office. The role delivers advanced administrative support to attorneys in a fast-paced litigation environment, including document preparation, court filings, matter management, and complex scheduling.

The candidate will work collaboratively across the firm to provide high-level administrative support with professionalism, discretion, and client service focus.

Qualifications

• 5+ years of litigation administrative support experience.
• Experience with state and federal court filing procedures, including electronic filing systems.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with document management, docketing, timekeeping, and case management systems.
• Ability to prepare and format complex legal documents, filings, exhibits, and related litigation materials.
• Excellent organizational, time management, and project coordination skills with the ability to manage multiple priorities and deadlines.
• Strong verbal, written, and interpersonal communication skills with a focus on client service.

Responsibilities

• Prepare, revise, proofread, format, and distribute legal documents, pleadings, correspondence, and other materials from drafts or templates.
• Prepare and file litigation documents in state and federal courts, including electronic filings and exhibits.
• Organize and manage client files, litigation documents, and records.
• Monitor deadlines, court filings, and docket entries; submit documents to the docketing system.
• Manage attorneys’ calendars and coordinate travel, court dates, and meetings.
• Assist with depositions, hearings, mediations, and trials preparation.

Skills

Litigation support

Document management

Calendar management

Client service

Time management

Communication

Education

High School diploma

Tools

Microsoft Office

Docketing systems

Timekeeping systems

Case management systems

Job description

Job Category: Support Staff

Requisition Number: LEGAL001136

• Posted : October 19, 2026
• Full-Time
• On-site

Locations

Showing 1 location

Columbus
Columbus, OH 432154243, USA

Description

Calfee, Halter & Griswold LLP (Calfee), a full-service corporate law firm with offices in Cleveland, Columbus, Cincinnati, and Indianapolis has an opportunity for a Legal Administrative Assistant to join its Columbus office.

The Litigation Legal Administrative Assistant delivers advanced administrative support to attorneys and legal teams in a fast-paced litigation environment. Working collaboratively with colleagues across the firm, this position provides a broad range of administrative support, including document preparation, court filings, matter management, complex scheduling, and client service. The role requires a strong focus on delivering high level administrative support with professionalism, discretion, and commitment to client service.

Responsibilities:

• Prepare, revise, proofread, format, and distribute legal documents, pleadings, correspondence, and other materials from written drafts, dictation, or templates.
• Prepare and file litigation documents in state and federal courts, including electronic filings, tables of contents, tables of authorities, exhibits, and other court-required materials.
• Organize, maintain, and manage electronic and paper client files, litigation documents, exhibits, pleadings, binders, and records in accordance with firm policies and procedures.
• Monitor litigation deadlines, court filings, docket entries, and case-related activities; coordinate timely submission of documents into the firm's docketing system.
• Manage attorneys’ calendars, coordinating travel arrangements, court dates, depositions, client meetings, and other key deadlines and scheduling needs.
• Assist with preparation for depositions, hearings, mediations, arbitrations, trials, and other litigation proceedings.
• Communicate professionally with clients, attorneys, court personnel, opposing counsel, vendors, and firm personnel while delivering exceptional client service.
• Support matter administration by processing new client and matter intake, conflict checks, billing requests, expense reports, check requests, mail, and other administrative tasks.
• Enter attorney time, maintain matter information, generate reports, and utilize document management, timekeeping, case management, and workflow systems to support efficient matter management.
• Support compliance with court rules, filing requirements, firm policies, and confidentiality standards.
• Participate in ongoing training and professional development to enhance technical and administrative skills.
• Maintain the highest standards of professionalism, discretion, and confidentiality in all client and firm matters.

Qualifications:

• High School diploma or equivalent required
• 5+ years of litigation administrative support experience, preferably supporting multiple attorneys in a law firm, professional services organization, or corporate legal department.
• Experience with state and federal court filing procedures, including electronic filing systems.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with document management, docketing, timekeeping, and case management systems.
• Ability to prepare and format complex legal documents, filings, exhibits, and related litigation materials.
• Excellent organizational, time management, and project coordination skills with the ability to manage multiple priorities and deadlines.
• Exceptional attention to detail and commitment to accuracy.
• Strong verbal, written, and interpersonal communication skills with a focus on client service.
• Ability to work independently, maintain confidentiality, and function effectively within a collaborative team environment.
• Strong problem-solving skills, adaptability, and willingness to learn new technologies and processes.

The salary range for this position is $60,000 - $80,000 per year.

We offer a competitive compensation and benefits program and an excellent work environment. We are an Equal Opportunity Employer.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.