Legal Administrative Assistant - Litigation

UB Greensfelder LLP; Chicago (IL); Hybrid; USD 50,000 - 70,000; Full time

Job summary

UB Greensfelder LLP seeks a full-time Legal Administrative Assistant for its Chicago office. The role involves supporting attorneys by managing legal documents, assisting with litigation, and providing general administrative support. Candidates should possess 5+ years of law firm experience. The office promotes a supportive and teamwork-oriented environment with opportunities for hybrid work after onboarding.

Benefits

Medical, dental, and vision insurance

401(k) with employer contribution

Short and long-term disability plans

Life insurance

Paid parental leave programs

Qualifications

• 5+ years law firm experience in litigation.
• Proficient in Microsoft Word and Excel.
• Experience with billing and electronic filing.

Responsibilities

• Producing, editing, and proofreading legal documents.
• Managing calendars and travel arrangements.
• Assisting with trial preparation and litigation processes.

Skills

Attention to detail

Teamwork

Communication

Proofreading

Tools

Microsoft Word

Microsoft Excel

Job description

UB Greensfelder has an opening for a full-time Legal Administrative Assistant working intheChicago office. This is a smaller office atmosphere that is within a larger firm network. Our office environment focuses on teamwork and supporting each other in order to better balance workloads. Therefore, strong teamwork and communication skills are highly desired.This is an in-office position that is eligible for hybridwork after the initial onboarding period.

UB Greensfelder LLP is an Am Law 200 law firm dedicated to exceeding client expectations and delivering superior, customized legal solutions. The firm's attorneys advise regional, national, and global businesses on a wide range of sophisticated legal matters across more than 25 specialized practice and industry groups. Renowned for its best-in-class client service and litigation excellence, UBG was named "2025 Ohio and Missouri Firm of the Year" byBenchmark Litigationand consistently earns top-tier accolades from Chambers and Partners. Established in 2024 through the merger of Ulmer & Berne LLP and Greensfelder, Hemker & Gale, P.C., UB Greensfelder has quickly emerged as a super-regional powerhouse firm in the Midwest and in top-tier business centers. For more information, please visitwww.ubglaw.com. Our Business Begins With You.

Responsibilities Include:

• Producing, editing and proofreading various legal documents and correspondence.
• Calendar management, travel arrangements and expense reimbursement.
• Trial preparation, and overall assistance with litigation processes and procedures.
• Time entry, transcription of dictation and overall file maintenance.

Qualified applicants will have:

• 5+ years law firm experience in litigation.
• Proficiency in Microsoft Word, Excel and styling documents, ability to create table of authorities and table of contents.
• Experience with billing, electronic filing in state and federal courts, docket management, and trial experience.
• Experience to produce, review, and format legal documents.
• Excellent accuracy, grammar, and proofreading skills.

UB Greensfelder provides top-quality, sophisticated legal services, serving business clients ranging from small entrepreneurs to international companies. Our work environment is business casual and we offer a competitive compensation and benefits package, which includes medical/dental/vision, 401(k) with employer contribution, short and long term disability plans, life insurance, well-being initiatives, and paid parental leave programs. If you desire to work in a truly people-focused environment for a firm that values its employees, then UB Greensfelder is the firm for you.

UB Greensfelder recognizes the importance of forming inclusive teams of attorneys and staff to foster an environment where creative solutions are made for our clients, and all have the opportunity to thrive and succeed. We encourage candidates from a variety of backgrounds to apply to be a part of our team.