Legal Administrative Assistant (Labor & Employment)

Vaco Recruiter Services; Columbus (OH); On-site; USD 40,000 - 48,000; Full time

Job summary

Vaco Recruiter Services in Columbus, Ohio is seeking a Legal Administrative Assistant to support our Litigation and Labor & Employment practices. You will handle clerical and administrative tasks for the office and collaborate with a dedicated team.

Ideal candidates bring strong organization, excellent people skills, and a team-oriented attitude. Responsibilities include drafting correspondence, calendar management, travel arrangements, file maintenance, time entry in Aderant, and assisting

Qualifications

• Experience in Litigation and Labor & Employment preferred.
• Strong organizational and interpersonal skills.
• Team-oriented and proactive in a professional setting.

Responsibilities

• Creates and edits correspondence and pleadings.
• Transcribes dictation.
• Maintains calendars and arranges travel.
• Handles copying, faxing, and scanning documents.
• Prepares mailing materials and correspondence.
• Manages client relationships and case familiarity.
• Enters time in Aderant timekeeping system.
• Maintains and files client matter records.
• Assists other legal assistants as needed.

Skills

Litigation support

Labor & Employment

Job description

We are looking for a Legal Administrative Assistant in the Columbus, Ohio office who has experience in Litigation and Labor & Employment. This position will be responsible for providing clerical and administrative support to the office. The ideal candidate will possess excellent people and organizational skills and be a consummate team player with a positive attitude.

Responsibilities include but are not limited to:

• Creates and edits correspondence, memoranda, pleadings, etc.
• Transcribes dictation.
• Maintains calendars for assignments, schedules meetings and appointments; makes travel arrangements as needed.
• Responsible for copying, faxing and scanning documents in appropriate format.
• Prepares documents for mailing/delivery (i.e., U.S. mail, overnight delivery, UPS, courier).
• Participates in cultivation of client relationships by becoming familiar with the case/matter which provides for better service to the client and aids assignments in better preparing for client meetings.
• Familiar with filing procedures (i.e., electronic filing) and appropriate documentation needed for various courts and entities.
• Enters time into Aderant for timekeepers.
• Processes paperwork to open new client files; creates files in firm’s record management system; maintains current files and organizes files before processing for off-site storage.
• Creates transmittal letters for monthly billing.
• Prepares expense reports.
• Maintains current address/telephone listing of clients for each assignment, ensuring they are properly entered into the firm’s client relationship management system. May be responsible for preparing mailing lists/labels for firm-sponsored seminars/events.
• Provides assistance to other legal administrative assistants as time permits.
• Performs such other duties as assigned, maintaining team effort to provide best possible assistance to assignments and clients.