Administrative Assistant-Capital Markets

Considine Search; New York (NY); On-site; USD 70,000 - 125,000; Full time

Job summary

Considine Search in New York, NY seeks an Administrative Assistant to provide secretarial, technical, and organizational support to lawyers and managerial staff. This dynamic role requires professionalism, clear communication, and sound judgment.

You will manage calendars, assist with drafting documents, handle travel arrangements, and coordinate client interactions, with a focus on accuracy, discretion, and timely follow-through in a fast-paced legal environment.

Qualifications

• Excellent verbal and written communication skills.
• Strong organizational skills and ability to prioritize tasks.
• High attention to detail and accuracy in proofreading and data entry.
• Professionalism and discretion in handling sensitive information.
• Proactive problem-solver with initiative and reliability.
• Ability to collaborate with internal teams and clients.

Responsibilities

• Manage an assignment desk and coordinate attorney schedules.
• Serve as gatekeeper to attorney practices and client communications.
• Interact with attorneys, legal teams, and clients.
• Maintain calendars, schedule appointments, and organize meetings.
• Draft, revise, and prepare correspondence and legal documents.
• Coordinate travel arrangements and secure required documentation.
• Enter attorney time and track reimbursable expenses.
• Prepare client bills and assist with year-end activities and collections.
• Develop knowledge of practice groups and departmental operations.

Skills

Verbal communication

Written communication

Organizational skills

Attention to detail

Discretion and professionalism

Proactive problem-solving

Time management

Client interaction

Team collaboration

Data entry

Education

Associate Degree or higher

Tools

Microsoft Office Suite

Job description

New York, NY

Summary

The Administrative Assistant provides secretarial, technical, and organizational support to lawyers and managerial staff, as assigned. This is a dynamic position requiring professionalism, effective communication skills, and sound judgment, with a thorough understanding of the Firm’s policies. The Administrative Assistant is a valued member of the support team, contributing to the overall success of the practice and department.

Responsibilities

• Manage an assignment desk.
• Serve as gatekeeper to attorney(s)’ practices.
• Interact with attorneys and legal teams.
• Liaise with clients.
• Maintain calendars, schedule appointments, and organize client and internal meetings.
• Draft, revise, and prepare correspondence, memoranda, and other legal documents.
• Coordinate travel arrangements and secure required documentation (e.g., visas).
• Enter attorney time and reimbursable expenses.
• Prepare client bills, track payments, and work in tandem with billing coordinators.
• Assist with year-end activities and collections.
• Develop knowledge of practice groups and their operations.

Qualifications

• Excellent verbal and written communication skills.
• Strong organizational skills, able to prioritize tasks and manage multiple responsibilities.
• Capable of adapting work styles to varied situations and principals’ preferences.
• Proficiency in Microsoft Office Suite; strong technical skills required.
• High attention to detail with strong proofreading, data entry, and recordkeeping skills; ensure follow-through on tasks and deadlines.
• Professionalism and discretion in handling sensitive information; represent the Firm positively and respectfully.
• Proactive problem-solver with initiative; anticipate needs and resolve issues resourcefully.
• High standards of work ethic and personal integrity.
• Dependable, responsive, and disciplined, inspiring confidence and credibility.
• Collaborative team player; work effectively with internal departments and clients to foster a positive and cohesive work environment.
• Contribute value to the practice floor support team and department.
• Maintain awareness of industry trends.
• Actively contributes with team-related activities and other knowledge-sharing activities including mentoring to ensure first-class service while away or out of office.

Education and Experience

• Associate Degree or higher, or
• 1 to 5 years’ experience as an administrative assistant or paralegal

Compensation

$70,000.00-$125,000.00, plus overtime and bonus

Salary: $70,000.00-$125,000.00, plus overtime and bonus
Date Active: 8/14/2026
Exempt/Not Exempt: Non-Exempt