Legal Administrative Assistant I / II (Legal Secretary)

City of San Jose, CA; San Jose (CA); On-site; USD 71,000 - 100,000; Full time

Job summary

The City of San Jose seeks a motivated Legal Administrative Assistant to provide high-quality legal services. The role includes performing secretarial duties, preparing legal documents, and managing attorney calendars. Ideal candidates will possess strong communication and computer skills, with experience in legal administrative work. Join a diverse team committed to making San Jose a vibrant place to live and work.

Benefits

Comprehensive Health Benefits

Retirement Plans

Paid Leave

Educational Reimbursements

Holiday Pay

Qualifications

• 2-3 years of legal administrative experience preparing legal documents.
• Knowledge of legal procedures and court rules is desirable.

Responsibilities

• Performing legal secretarial duties requiring sound judgment and technical skills.
• Transcribing, preparing, and e-filing pleadings in courts.
• Managing correspondence, contracts, and legal documents.

Skills

Effective Communication

Computer Skills

Teamwork

Customer Service

Problem Solving

Reliability

Education

High School Diploma or GED

Tools

Microsoft Windows

MS Office Suite

Job description

Salary : $71,744.40 - $99,306.48 Annually

Location : San Jose

Job Type : Full-Time

Job Number : 202500996

Department : City Attorney

Opening Date : 04 / 21 / 2025

Closing Date : 05 / 30 / 2025 11:59 PM Pacific

Our diverse and inclusive workforce of more than 7,000 employees plays a key role in the success of San Jose, the heart of Silicon Valley. All City of San Jose employees work together as one team to make San Jose a vibrant, innovative, and desirable place to live and work. Learn more about our One Team Leadership Values and Expectations and about San Jose.

The City of San Jose is an equal opportunity employer. Applicants will be considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran status, or any other unlawful consideration. We offer reasonable accommodations for applicants with disabilities. For assistance, contact us at 408-535-1285, TTY 711, or via email at [e-mail].

About the Department

The Office of the City Attorney provides high-quality legal services to protect and advance the city's interests, maintaining the highest professional and ethical standards. We seek a motivated individual capable of working independently and as part of a team.

Position Duties

This role involves performing legal secretarial duties requiring sound judgment and technical skills, including transcribing, preparing, and e-filing pleadings in courts; managing correspondence, contracts, ordinances, resolutions, and legal documents; maintaining attorney calendars; handling communications; filing; and organizing legal information. Accuracy, quality, and attention to detail are essential. Knowledge of legal procedures and court rules (federal and state) is desirable. The position covers civil litigation, workers' compensation, and municipal law. Proficiency in Microsoft Windows and related software is required.

The selection process includes evaluating training and experience based on your application, resume, and answers to job-specific questions. Only the best-matched candidates will proceed to interviews. All questions must be answered to be considered.

Minimum Qualifications

Education and Experience

Legal Administrative Assistant I: High school diploma or GED and 2 years of legal administrative experience preparing legal documents.

Legal Administrative Assistant II: High school diploma or GED and 3 years of legal administrative experience preparing legal documents.

Other Qualifications

The ideal candidate will demonstrate competencies such as job expertise, effective communication, computer skills (MS Office suite), teamwork, customer service, initiative, multi-tasking, problem-solving, and reliability.

Additional Information :

Employment eligibility requires verification of right to work. The city does not sponsor visas. All questions must be answered; responses should be your own work, as AI-generated content may lead to disqualification.

Applications are not accepted via CalOpps or third-party boards. This recruitment may fill multiple positions across departments. Please apply early and monitor your email for confirmation and updates.

The city offers comprehensive health benefits, retirement plans, paid leave, educational reimbursements, and holiday pay. For details, visit the respective links.

Education Level

• High School Diploma or GED
• College (1-29 semester units)
• College (30-59 semester units)
• College (60-89 semester units)
• College (90-119 semester units)
• College (120+ semester units)
• Associate's Degree
• Bachelor's Degree
• Master's Degree
• Doctoral Degree
• Other
• None of the above

Experience in legal administrative work

• Fewer than 2 years
• 2-3 years
• 3-4 years
• 4+ years

Experience in Civil Litigation and legal software

• Fewer than 2 years
• 2 years or more

Preparation of pleadings

Describe your experience preparing pleadings for State, Federal, and Appellate Courts, including types of pleadings and areas of law involved.

Collaborative Work Example

Provide an example of working collaboratively with colleagues in the legal sector and the outcome achieved.