Legal Administrative Assistant - Front Desk & Docs, PTO

Evans & Dixon LLC; Council Bluffs (IA); Presencial; USD 38.000 - 48.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical, Dental and Vision Insurance

Health Savings Account

401(k) and Profit Sharing

Paid Time Off

Descripción de la vacante

Evans & Dixon LLC in Council Bluffs seeks an Administrative Assistant to support a busy legal team with front desk duties, client contact, mail handling, and scheduling. You will help keep electronic files organized and ensure smooth daily operations.

Ideal candidates have at least one year of business experience, strong MS Office skills, and excellent interpersonal communication. This role offers hands-on legal exposure and a solid benefits package.

Formación

• One year of experience in a business setting preferred.
• High school diploma or GED.
• Outstanding interpersonal, organizational and communication skills.
• Excellent written and verbal communication.

Responsabilidades

• Answer phones, greet clients, and provide front desk support, including escorting clients to conference rooms and offering beverages.
• Notify attorneys of client arrivals and maintain accurate conference room schedules.
• Order kitchen and office supplies and coordinate maintenance requests as needed.
• Process all incoming and outgoing mail, including preparing certified mail, stamping, opening, sorting, distributing, and scanning mail.
• Run office errands such as delivering mail to the post office, making bank deposits, and sending certified payments to Accounting.
• Scan documents into the firm's systems and accurately label items, including use of an electronic typewriter when required.
• Manage client tax documents by scanning, organizing folders, printing completed packets, obtaining client signatures, and scanning e-filed documents.
• Perform dictation and transcription tasks using appropriate terminology.
• Enter attorneys' billable time into the firm's timekeeping system.
• Maintain professional communication with clients, attorneys, and third parties.

Conocimientos

Microsoft Office

Administrative support

Communication skills

Educación

High school diploma or GED

Descripción del empleo

Evans & Dixon LLC in Council Bluffs seeks an Administrative Assistant to support a busy legal team with front desk duties, client contact, mail handling, and scheduling. You will help keep electronic files organized and ensure smooth daily operations.

Ideal candidates have at least one year of business experience, strong MS Office skills, and excellent interpersonal communication. This role offers hands-on legal exposure and a solid benefits package.