Administrative Assistant

Evans & Dixon, LLC; Council Bluffs (IA); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Medical, Dental and Vision Insurance

Health Savings Account

Flexible Spending Accounts (Medical,  

Parking & Transit

Job summary

Evans & Dixon, LLC in Council Bluffs, IA seeks an Administrative Assistant to provide front desk support, manage mail, coordinate conference rooms, and assist attorneys. The role emphasizes client service, organization, and professional communication in a Midwest legal practice.

You will handle phones, scheduling, file management, and basic dictation/transcription tasks, contributing to efficient office operations and client relationships.

Qualifications

• Minimum one year of experience in a business setting
• High school diploma or GED
• Outstanding interpersonal, organizational and communication skills
• Proficient knowledge of Microsoft Office Suite programs

Responsibilities

• Answer phones, greet clients, and provide front desk support, including escorting clients to conference rooms and offering beverages
• Notify attorneys of client arrivals and maintain accurate conference room schedules
• Order kitchen and office supplies and coordinate maintenance requests as needed
• Process all incoming and outgoing mail, including preparing certified mail, stamping, opening, sorting, distributing, and scanning mail
• Run office errands such as delivering mail to the post office, making bank deposits, and sending certified payments to Accounting
• Scan documents into the firm’s systems and accurately label items, including use of an electronic typewriter when required
• Manage client tax documents by scanning, organizing folders, printing completed packets, obtaining client signatures, and scanning e-filed documents
• Perform dictation and transcription tasks using appropriate terminology
• Enter attorneys’ billable time into the firm’s timekeeping system
• Maintain professional communication with clients, attorneys, and third parties

Skills

Microsoft Office

Administrative support

Communication skills

Education

Highschool Diploma or GED

Job description

Evans & Dixon is currently seeking to add an Administrative Assistant to our Council Bluffs team. Candidates must be responsible, have the ability to multi-track, possess the ability to keep electronic files organized; have excellent technical, interpersonal skills; and have a creative and diplomatic approach to problem solving. We are looking for someone with a passion for providing excellent customer service and communication.

Gain valuable and real-world legal experience by working alongside experienced attorneys practicing in state and federal courts in the Midwest!

What You’ll Do

• Answer phones, greet clients, and provide front desk support, including escorting clients to conference rooms and offering beverages
• Notify attorneys of client arrivals and maintain accurate conference room schedules
• Order kitchen and office supplies and coordinate maintenance requests as needed
• Process all incoming and outgoing mail, including preparing certified mail, stamping, opening, sorting, distributing, and scanning mail
• Run office errands such as delivering mail to the post office, making bank deposits, and sending certified payments to Accounting
• Scan documents into the firm’s systems and accurately label items, including use of an electronic typewriter when required
• Manage client tax documents by scanning, organizing folders, printing completed packets, obtaining client signatures, and scanning e-filed documents
• Perform dictation and transcription tasks using appropriate terminology
• Enter attorneys’ billable time into the firm’s timekeeping system
• Maintain professional communication with clients, attorneys, and third parties

What We’re Looking For

• Proficient knowledge of Microsoft Office Suite programs
• Ability to provide administrative support to all team members
• Excellent communication skills both in‑person and over the phone

Education And Qualifications

• A minimum of one year of experience working in a business setting preferred
• Highschool Diploma or GED
• Outstanding interpersonal, organizational and communication skills

About Us

Evans & Dixon provides Midwest business clients with sophisticated legal advice, responsive communications, and hands‑on industry knowledge. Whether we are managing large‑scale litigation, serving as outside general counsel or winning in high‑stakes trials, our practical and efficient approach gets the job done. If you are looking to broaden your horizons and legal career, then this is the perfect opportunity for you!

The firm does offer a generous benefits package along with compensation based on experience level and client orientation:

• Medical, Dental and Vision Insurance
• Health Savings Account
• Flexible Spending Accounts (Medical, Dependent, and Parking & Transit)
• Group Life/AD&D, Short-Term and Long-Term Disability Insurance Benefits
• Voluntary Life/AD&D, Accident, Specified Critical Illness, and Hospital Indemnity Insurance
• 401(k) and Profit Sharing
• Pet Insurance
• Paid Maternity Leave
• Wellness Program
• Employee Assistance Program (EAP)
• Paid Personal Time Off (PTO) and Holidays