Legal Administrative Assistant — Client-Focused Front Desk

Evans & Dixon, LLC; Council Bluffs (IA); Presencial; USD 32.000 - 42.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical, Dental and Vision Insurance

Health Savings Account

Flexible Spending Accounts (Medical,  

Parking & Transit

Descripción de la vacante

Evans & Dixon, LLC in Council Bluffs, IA seeks an Administrative Assistant to provide front desk support, manage mail, coordinate conference rooms, and assist attorneys. The role emphasizes client service, organization, and professional communication in a Midwest legal practice.

You will handle phones, scheduling, file management, and basic dictation/transcription tasks, contributing to efficient office operations and client relationships.

Formación

• Minimum one year of experience in a business setting
• High school diploma or GED
• Outstanding interpersonal, organizational and communication skills
• Proficient knowledge of Microsoft Office Suite programs

Responsabilidades

• Answer phones, greet clients, and provide front desk support, including escorting clients to conference rooms and offering beverages
• Notify attorneys of client arrivals and maintain accurate conference room schedules
• Order kitchen and office supplies and coordinate maintenance requests as needed
• Process all incoming and outgoing mail, including preparing certified mail, stamping, opening, sorting, distributing, and scanning mail
• Run office errands such as delivering mail to the post office, making bank deposits, and sending certified payments to Accounting
• Scan documents into the firm’s systems and accurately label items, including use of an electronic typewriter when required
• Manage client tax documents by scanning, organizing folders, printing completed packets, obtaining client signatures, and scanning e-filed documents
• Perform dictation and transcription tasks using appropriate terminology
• Enter attorneys’ billable time into the firm’s timekeeping system
• Maintain professional communication with clients, attorneys, and third parties

Conocimientos

Microsoft Office

Administrative support

Communication skills

Educación

Highschool Diploma or GED

Descripción del empleo

Evans & Dixon, LLC in Council Bluffs, IA seeks an Administrative Assistant to provide front desk support, manage mail, coordinate conference rooms, and assist attorneys. The role emphasizes client service, organization, and professional communication in a Midwest legal practice.

You will handle phones, scheduling, file management, and basic dictation/transcription tasks, contributing to efficient office operations and client relationships.