Legal Administrative Assistant - Floating

UB Greensfelder LLP; St. Louis (MO); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player is looking for full-time Floating Legal Administrative Assistants to join its St. Louis office. This role involves supporting various legal teams, managing attorney workflows, and performing essential administrative tasks. Candidates should possess experience in litigation or estate planning, along with proficiency in Microsoft Office and document management systems. The firm offers a competitive compensation package and a supportive work environment that values diversity and inclusivity. If you are detail-oriented and thrive in a fast-paced setting, this is an excellent opportunity to advance your career in a people-focused firm.

Benefits

Medical insurance

Dental insurance

Vision insurance

401(k) with employer contribution

Short and long-term disability plans

Life insurance

Paid parental leave

Well-being initiatives

Qualifications

• 1+ years of experience as a legal administrative assistant preferred.
• Proficient in Microsoft Office Suite and Adobe.
• Excellent organizational and time management skills.

Responsibilities

• Manage attorney workflow and perform administrative tasks.
• Handle calendar management, travel arrangements, and time entry.
• Draft, edit, and proofread legal documents and correspondence.

Skills

Litigation experience

Estate planning experience

Microsoft Office Suite

Adobe

Document management systems

Time-entry software

Time management skills

Organizational skills

Proofreading skills

Communication skills

Education

Paralegal certificate

Job description

UB Greensfelder has two openings for full-time Floating Legal Administrative Assistants in the St. Louis office. These positions will work with our Corporate team, and our Construction, Labor & Employment, and Trusts & Estates teams.

UB Greensfelder LLP is a full-service, Am Law 200, super-regional law firm focused on exceeding client expectations and delivering superior, customized legal solutions. Created in 2024 through the merger of Ulmer & Berne LLP and Greensfelder, Hemker & Gale, P.C., the firm's 275 lawyers advise regional, national, and global businesses on a wide range of legal matters across more than 25 specialized practice and industry groups. UB Greensfelder has nine primary office locations, including Chicago; Cincinnati; Cleveland; Columbus, Ohio; Florida; New York; Southern Illinois; St. Louis; and Washington, DC.

Responsibilities Include

1. Administrative tasks and strategically manage attorney workflow.
2. Calendar management, travel arrangements, time entry, transcription.
3. Electronic filing in MO/IL courts, case filing in firm document management system.
4. Drafting, editing, and proofreading various legal documents and correspondence.
5. Various other administrative duties as assigned by attorneys and paralegals.

Qualified Applicants Will Have

• 1+ years of litigation or estate planning legal/law firm experience as an administrative assistant is preferred.
• Experience with Microsoft Office Suite (Word, Excel, PowerPoint) and Adobe, required.
• Experience with document management systems and time-entry software preferred.
• Excellent time management and organizational skills with the ability to meet deadlines in a fast-paced environment.
• High attention to detail, proofreading skills, and effective written and verbal communication skills.
• Resourcefulness and efficiency in handling high-volume priorities.
• High level of professionalism and ability to handle confidential information.
• Recent paralegal certificate graduates with at least one year of legal administrative assistant experience will also be considered.

UB Greensfelder provides top-quality, sophisticated legal services, serving business clients ranging from small entrepreneurs to international companies. Our work environment is business casual, and we offer a competitive compensation and benefits package, including medical/dental/vision insurance, 401(k) with employer contribution, short and long-term disability plans, life insurance, well-being initiatives, and paid parental leave programs. If you desire to work in a truly people-focused environment for a firm that values its employees, then UB Greensfelder is the firm for you.

UB Greensfelder values diversity and is committed to cultivating an equitable and inclusive environment where all employees can thrive. Candidates from diverse backgrounds are strongly encouraged to apply.