Legal Administrative Assistant — Fast-Paced Case Support

Harris County; Houston (TX); On-site; USD 40,000 - 52,000; Full time

Job summary

Harris County Attorney’s Office (HCAO) in Houston seeks an Administrative Assistant to support legal cases with document preparation, filing, and correspondence. You will manage case files, schedule hearings, and assist with research and communications for internal and external stakeholders.

The role requires a high school diploma or GED, at least two years of experience, and strong organization and attention to detail. Proficiency with MS Office, PDF tools, and legal software is essential.

Qualifications

• High School Diploma or GED from an accredited institution.
• Two years of relevant experience.
• Strong research, writing, and organizational skills.
• Excellent interpersonal communication and ability to communicate and collaborate independently or within a team.
• Proficiency with Microsoft Office, PDF editors, JWEB, DEEDS, Westlaw, and Odyssey.
• Knowledge of Texas and federal electronic filing systems such as Texas e-file and federal ECF/Pacer.
• Ability to perform thorough legal and factual analyses and manage multiple projects.
• Willingness to comply with training requirements.

Responsibilities

• Administrative Support: Prepares, processes, and monitors documents, reports, and correspondences related to legal cases and inquiries, including mailing, faxing and delivery of documents to case parties.
• Records Management: Creates, organizes, and maintains case files and records in the case management system.
• Scheduling: Schedules and calendars hearings, meetings, and other case-related deadlines. Attends hearings and meetings as required.
• Research Analysis: Researches and gathers necessary information and records pertaining to legal cases.
• Communication: Communicates with internal and external stakeholders regarding case-related matters and inquiries.
• Backup Support: Serves as backup to other support staff as needed.
• Additional Tasks: Performs other related duties as assigned.

Skills

Research and writing

Organizational skills

Interpersonal communication

Attention to detail

Multitasking

Legal terminology

Ability to work independently

Education

High School Diploma or GED

Tools

Microsoft Office Suite

PDF editing software

JWEB

DEEDS

Westlaw

Odyssey

Texas e-file

ECF/Pacer

Job description

Harris County Attorney’s Office (HCAO) in Houston seeks an Administrative Assistant to support legal cases with document preparation, filing, and correspondence. You will manage case files, schedule hearings, and assist with research and communications for internal and external stakeholders.

The role requires a high school diploma or GED, at least two years of experience, and strong organization and attention to detail. Proficiency with MS Office, PDF tools, and legal software is essential.