Administrative Assistant - Disability & Elder Law Division

Harris County; Houston (TX); On-site; USD 40,000 - 52,000; Full time

Job summary

Harris County Attorney’s Office (HCAO) in Houston seeks an Administrative Assistant to support legal cases with document preparation, filing, and correspondence. You will manage case files, schedule hearings, and assist with research and communications for internal and external stakeholders.

The role requires a high school diploma or GED, at least two years of experience, and strong organization and attention to detail. Proficiency with MS Office, PDF tools, and legal software is essential.

Qualifications

• High School Diploma or GED from an accredited institution.
• Two years of relevant experience.
• Strong research, writing, and organizational skills.
• Excellent interpersonal communication and ability to communicate and collaborate independently or within a team.
• Proficiency with Microsoft Office, PDF editors, JWEB, DEEDS, Westlaw, and Odyssey.
• Knowledge of Texas and federal electronic filing systems such as Texas e-file and federal ECF/Pacer.
• Ability to perform thorough legal and factual analyses and manage multiple projects.
• Willingness to comply with training requirements.

Responsibilities

• Administrative Support: Prepares, processes, and monitors documents, reports, and correspondences related to legal cases and inquiries, including mailing, faxing and delivery of documents to case parties.
• Records Management: Creates, organizes, and maintains case files and records in the case management system.
• Scheduling: Schedules and calendars hearings, meetings, and other case-related deadlines. Attends hearings and meetings as required.
• Research Analysis: Researches and gathers necessary information and records pertaining to legal cases.
• Communication: Communicates with internal and external stakeholders regarding case-related matters and inquiries.
• Backup Support: Serves as backup to other support staff as needed.
• Additional Tasks: Performs other related duties as assigned.

Skills

Research and writing

Organizational skills

Interpersonal communication

Attention to detail

Multitasking

Legal terminology

Ability to work independently

Education

High School Diploma or GED

Tools

Microsoft Office Suite

PDF editing software

JWEB

DEEDS

Westlaw

Odyssey

Texas e-file

ECF/Pacer

Job description

Position Overview

Under general supervision, the Administrative Assistant is responsible for preparing and processing legal documents, correspondence, and reports, including mailing or faxing of documents to case parties. Individuals in this role will perform delegated and supervised substantive and administrative legal work that requires a basic understanding of legal principles and procedures. The Administrative Assistant is expected to have strong organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously while maintaining accuracy and efficiency in a fast-paced environment.

Duties and Responsibilities

• Administrative Support: Prepares, processes, and monitors documents, reports, and correspondences related to legal cases and inquiries, including mailing, faxing and delivery of documents to case parties.
• Records Management: Creates, organizes, and maintains case files and records in the case management system.
• Scheduling: Schedules and calendars hearings, meetings, and other case-related deadlines. Attends hearings and meetings as required.
• Research Analysis: Researches and gathers necessary information and records pertaining to legal cases.
• Communication: Communicates with internal and external stakeholders regarding case-related matters and inquiries.
• Backup Support: Serves as backup to other support staff as needed.
• Additional Tasks: Performs other related duties as assigned.

Other Duties

• This Job Description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this position. Management may, at its discretion, assign, or reassign duties and responsibilities to this job at any time.

Harris County is an Equal Opportunity Employer https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx If you need special services or accommodations, please call [phone] or email [e-mail]. This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.

Education and Experience Requirements

• High School Diploma or G.E.D. equivalent from an accredited educational institution.
• Two (2) years of relevant experience.

Knowledge, Skills, and Abilities

• Excellent research, writing, and organizational skills.
• Excellent interpersonal communication skills and the ability to communicate and collaborate independently or within a team setting.
• Excellent attention to detail.
• Proficiency in using technology and legal tools, such as Microsoft Office Suite, PDF editing software, JWEB, DEEDS, Westlaw, and Odyssey.
• Knowledge of Texas and federal electronic filing systems such as Texas e-file and federal ECF/Pacer to file and retrieve court documents.
• Ability to perform thorough legal and factual analyses and exercise good judgment.
• Ability to perform multiple projects simultaneously while maintaining an effective balance of priorities and high productivity.
• Ability to comply with the organization’s training requirements.

NOTE

Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.

About the Harris County Attorney’s Office (HCAO)

Located in downtown Houston, HCAO serves as the chief civil law office for Harris County, Texas’s largest county. The office represents Harris County government, the Harris County Flood Control District, the Harris County Toll Road Authority, and multiple emergency network agencies in civil legal matters. The office also provides legal advice and counsel to County elected officials, appointed officials, departments, and employees. With more than 300 attorneys and staff, the office handles a broad range of public law, including general counsel services, defensive litigation, affirmative and special litigation, employment, environmental enforcement, real estate, property tax, compliance and revenue, child protective services, disability and elder law, hospital district representation, communications and outreach, and the Harris County Robert W. Hainsworth Law Library. The County Attorney’s Office plays a vital role in protecting the legal interests of Harris County, advising public officials, supporting effective county operations, and serving the residents of Harris County through high-quality, ethical, and professional legal work.

About County Attorney Abbie Kamin

Harris County Commissioners Court appointed Abbie Kamin to serve as County Attorney. She took office on June 15, 2026. Kamin is a native Houstonian, attorney, and public servant who has represented District C on Houston City Council since 2020. Prior to her service on City Council, she practiced law with a focus on general civil litigation and civil rights litigation, including work involving voting rights and Title IX matters. She also served as Associate Regional Director for the Anti-Defamation League’s Southwest Region and previously worked in Texas Legislature. She earned her J.D., cum laude, from American University Washington College of Law and her B.A., cum laude, from Tulane University. County Attorney Kamin leads the office with a focus on effective legal representation, sound public administration, professionalism, and service to Harris County residents.

Position Type and Typical Hours of Work

• This is a full-time position with the typical work hours of Monday-Friday 8 AM to 5 PM.
• Occasional weekends, holidays, and overtime may be required based on the specific needs and demands of the department.

Work Environment and Physical Demands

• This position is based in an office environment, where the use of standard equipment such as computers, phones, scanners, and filing cabinets is routine. The physical demands associated with this job are minimal, with occasional lifting and moving of objects weighing up to 10 pounds. The role is predominantly sedentary, involving mainly sitting with occasional standing and walking.

Compensation

• The base compensation for this position will be determined on the candidate’s qualifications and the pay of other employees in the job function. Total compensation includes attractive paid leave programs, health benefits, and retirement plans.
• In addition, the position is eligible for the accrual of compensatory time off for hours worked over 40 in a workweek, consistent with Harris County personnel policies and procedures.

Employment may be contingent on passing a drug screen and meeting other standards. Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.