Legal Administrative Assistant - Corporate & Trusts

Vaco; Columbus (OH); On-site; USD 42,000 - 60,000; Full time

Job summary

Vaco is partnering with an established Naples law firm to recruit a Legal Administrative Assistant. The role supports attorneys and legal professionals in Corporate and Trusts & Estates, requiring strong organizational skills and hands-on administrative duties.

This in-office position emphasizes calendar and file management, document preparation, timekeeping, and client coordination. Candidates should have 3+ years in legal admin or paralegal work and be proficient with Microsoft Office and

Qualifications

• 3+ years of legal administrative and/or paralegal experience.
• Prior experience in a law firm or professional legal environment.
• Corporate and/or Trusts & Estates experience strongly preferred.
• Strong Microsoft Office and Adobe skills.
• Excellent attention to detail and organizational skills.
• Strong written and verbal communication.
• Ability to manage multiple priorities and support several legal professionals.
• Willing and able to work 100% in-office in Naples.

Responsibilities

• Draft, revise, and prepare legal documents, correspondence, and memoranda.
• Assist with wills, trusts, and other estate-planning documentation.
• Manage calendars, meetings, appointments, and travel arrangements.
• Maintain client and matter files and assist with opening new matters.
• Support timekeeping, billing, and expense reporting.
• Assist with electronic filings and document management.
• Maintain client information and help prepare for client meetings.
• Provide administrative support to multiple attorneys and legal professionals.

Skills

Legal admin experience

Paralegal experience

MS Office

Adobe Acrobat

Attention to detail

Communication skills

Time management

Office presence in Naples

Tools

Adobe Acrobat

Job description

Vaco is partnering with an established Naples law firm to recruit a Legal Administrative Assistant. The role supports attorneys and legal professionals in Corporate and Trusts & Estates, requiring strong organizational skills and hands-on administrative duties.

This in-office position emphasizes calendar and file management, document preparation, timekeeping, and client coordination. Candidates should have 3+ years in legal admin or paralegal work and be proficient with Microsoft Office and