Legal Administrative Assistant

Vaco; Naples (FL); On-site; USD 40,000 - 60,000; Full time

Job summary

Vaco by Highspring is partnering with an established law firm in Naples, FL to add an experienced Legal Administrative Assistant. This role supports attorneys within Corporate and Trusts & Estates, requiring highly organized hands-on administrative support in a 100% in-office setting.

Key duties include drafting legal documents, managing calendars, and assisting with wills and estate planning. A strong background in Microsoft Office and Adobe, plus excellent communication, are essential.

Qualifications

• 3+ years of legal administrative and/or paralegal experience.
• Prior experience in a law firm or professional legal environment.
• Corporate and/or Trusts & Estates experience strongly preferred.
• Strong Microsoft Office and Adobe skills.

Responsibilities

• Draft, revise, and prepare legal documents, correspondence, and memoranda.
• Assist with wills, trusts, and other estate-planning documentation.
• Manage calendars, meetings, appointments, and travel arrangements.
• Maintain client and matter files and assist with opening new matters.
• Support timekeeping, billing, and expense reporting.
• Assist with electronic filings and document management.
• Maintain client information and help prepare for client meetings.
• Provide administrative support to multiple attorneys and legal professionals.

Skills

Microsoft Office

Adobe Acrobat

Attention to detail

Job description

We're partnering with an established law firm in Naples, FL that is looking to add an experienced Legal Administrative Assistant to its team. This position will support attorneys and legal professionals within Corporate and Trusts & Estates and is ideal for someone who enjoys being highly organized, working closely with their team, and providing hands-on legal administrative support.

Location: Naples, FL

Schedule: Monday-Friday, 8:00 AM-5:00 PM

Work Setting: 100% in-office

Legal Administrative Assistant | Naples, FL

What You'll Do:

• Draft, revise, and prepare legal documents, correspondence, and memoranda
• Assist with wills, trusts, and other estate-planning documentation
• Manage calendars, meetings, appointments, and travel arrangements
• Maintain client and matter files and assist with opening new matters
• Support timekeeping, billing, and expense reporting
• Assist with electronic filings and document management
• Maintain client information and help prepare for client meetings
• Provide administrative support to multiple attorneys and legal professionals

What We’re Looking For:

• 3+ years of legal administrative and/or paralegal experience
• Prior experience in a law firm or professional legal environment
• Corporate and/or Trusts & Estates experience strongly preferred
• Strong Microsoft Office and Adobe skills
• Excellent attention to detail and organizational skills
• Strong written and verbal communication
• Ability to manage multiple priorities and support several legal professionals
• Willing and able to work 100% in-office in Naples

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations;