Legal Administrative Assistant – Community Association

Becker; Naples (FL); On-site; USD 35,000 - 50,000; Full time

Benefits offered by this job

Employer-Paid benefits

Mental Health coverage

401k match

Job summary

Becker is seeking a highly organized Administrative Assistant to join the Community Association team in Naples, FL. You will support a fast-paced legal environment, assist with day-to-day office operations, and help maintain client records and billing processes.

The role requires excellent communication, attention to detail, and teamwork. Prior law firm experience and proficiency with Office software are essential.

Qualifications

• Two years of related experience in a law firm or corporate legal environment required.
• Excellent written and verbal communication.
• Strong organizational skills and attention to detail.

Responsibilities

• Prepare conflict information for submission.
• Draft and review retainer agreements.
• Maintain files and records, open/close files per policy.
• Enter and maintain client contact details in the database.
• Assist with general clerical and secretarial duties and mail handling.
• Assist with month-end billing processes.
• Serve as liaison between regional office and marketing; assist events.
• Support scanning, printing, copying; basic IT support.
• Maintain and restock office/kitchen supplies; manage conference rooms.
• Greet visitors and assist with beverages; coordinate food orders for meetings.
• Assist Office Manager with office events and other duties as needed.

Skills

Verbal communication

Written communication

Organizational skills

Time management

Microsoft Office

Interpersonal skills

Attention to detail

Tools

Microsoft Office Suite

iManage

File Site

Aderant

Job description

Becker is seeking a highly organized Administrative Assistant to join the Community Association team in Naples, FL. You will support a fast-paced legal environment, assist with day-to-day office operations, and help maintain client records and billing processes.

The role requires excellent communication, attention to detail, and teamwork. Prior law firm experience and proficiency with Office software are essential.