Legal Assistant

Moorhead Real Estate Law Group; Pensacola (FL); On-site; USD 32,000 - 48,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

Disability insurance

401k

Vacation and holidays

Competitive salary

Team-oriented environment

Job summary

Moorhead Real Estate Law Group is seeking a highly organized Legal Assistant to support our Community Association Practice and related real estate law services. You will interact with attorneys, CAMs, board members, homeowners, and vendors to ensure smooth case management and client communication.

The role emphasizes detail orientation, strong administrative skills, and a customer-focused approach, with opportunities to grow within a boutique firm that values collaboration and professional

Qualifications

• Experience as a legal/administrative assistant or collections preferred.
• Experience in community association or real estate law a plus.
• Strong communication and customer service orientation.
• Proactive, detail-oriented, and accurate in handling tasks.

Responsibilities

• Serve as a first point of contact, answering calls and assisting clients.
• Organize and maintain electronic and physical files.
• Manage client intake via phone and email.
• Conduct collection calls and negotiate final resolutions with homeowners.
• Collaborate with CAMs, board members, and association representatives to obtain information and documentation.
• Coordinate projects and deadlines for clients and attorneys.
• Schedule meetings, conference calls, and key deadlines.
• Support attorneys with administrative tasks as needed.

Skills

Communication skills

Organizational skills

Customer service

Time management

Teamwork

Problem-solving

Tools

MS Word

MS Excel

Outlook

Job description

We are seeking a highly organized, detail-oriented, and customer-focused Legal Assistant to support our growing Community Association Practice. We specialize in real estate law, community association law, business law, and estate planning/probate—providing top-tier legal services that make a meaningful impact on our community.

The ideal candidate will possess strong administrative, communication, and problem-solving skills and be comfortable working with attorneys, Community Association Managers (CAMs), board members, homeowners, and third-party vendors.

Key Responsibilities

• Serve as a first point of contact, answering calls and assisting clients.
• Organize and maintain electronic and physical files.
• Manage client intake via phone and email.
• Conduct collection calls and negotiate final resolutions with homeowners regarding overdue balances, payment arrangements, and collection procedures.
• Work closely with Community Association Managers (CAMs), board members, and association representatives to obtain account information and collection documentation.
• Coordinate projects and deadlines for clients and attorneys.
• Schedule meetings, conference calls, and key deadlines.
• Support attorneys with administrative tasks as needed.

What We’re Looking For

• Previous experience as a legal assistant, administrative assistant, or collections specialist preferred.
• Experience in community association law, real estate law, collections, or property management is a plus.
• A motivated learner with a passion for customer service.
• A team-oriented mindset and a positive attitude.
• Strong written and verbal communication skills.
• Tech-savviness with proficiency in MS Word, Excel, and Outlook
• The ability to independently manage time and multitask effectively.
• Commitment to accuracy, efficiency, and professional growth.

Why Join Our Team

We are a boutique law firm serving the transactional and dispute resolution needs of businesses and individuals. As trusted advisors, we are committed to excellence and providing exceptional service to our clients.

We believe in fostering a supportive, collaborative environment where every team member’s contributions matter. Our culture is guided by our CLEAR values: Continuous Improvement, Leadership, Excellence, Attitude, and Respect. If you’re looking for a firm where you can grow professionally, make a meaningful impact, and be part of a team that genuinely values its people, we’d love to hear from you.

• Medical insurance;
• Vision insurance;
• Long-term and short-term disability;
• 401k;
• Vacation and Holiday pay
• Competitive salary; and
• Friendly and team-oriented office environment.