Legal Administrative Assistant: Civil Litigation Support

Prospectblue; Richmond (VA); On-site; USD 55,000 - 75,000; Full time

Job summary

ProspectBlue partners with a Richmond, Virginia law firm to identify an experienced Legal Administrative Assistant (LAA). This in-office role supports multiple attorneys practicing civil litigation, regulatory compliance, and land use matters, handling filings, calendars, and billing with discretion and professionalism.

The ideal candidate is proactive, organized, technologically proficient, and capable of managing multiple priorities in a fast-paced environment while delivering exceptional

Qualifications

• Significant experience as a Legal Administrative Assistant, Legal Secretary, or Legal Practice Assistant required; 3–5 years of law firm experience preferred.
• Prior litigation support experience and proficiency with electronic court filing systems are required.
• Experience supporting regulatory compliance, administrative law matters, government investigations, and/or land use practices is preferred.
• Strong understanding of court procedures, legal terminology, and litigation document preparation.
• Advanced proficiency with Microsoft Office applications (Word, Outlook, Excel, PowerPoint).
• Excellent proofreading, formatting, organizational, and time-management skills.
• Ability to manage multiple deadlines and priorities while supporting several attorneys in a fast-paced legal environment.

Responsibilities

• Draft, edit, proofread, and finalize a variety of legal documents including pleadings, correspondence, discovery responses, regulatory filings, administrative submissions, and related materials.
• Coordinate and process electronic filings in state and federal courts, as well as submissions to administrative agencies and regulatory authorities.
• Maintain attorney calendars, schedule meetings and conference calls, and monitor important litigation and regulatory deadlines.
• Prepare and process expense reports, attorney time entries, travel arrangements, and monthly billing activities.
• Organize and maintain physical and electronic files, case records, and document management systems.
• Assist with preparation of exhibits, hearing and trial materials, deposition documents, binders, land use applications, and other case-related resources.
• Provide administrative support on matters involving civil litigation, civil appeals, regulatory compliance, administrative proceedings, government investigations, and contested land use issues.
• Serve as a professional liaison with clients, courts, government agencies, opposing counsel, vendors, and internal staff.

Skills

Legal support

Litigation support

Calendar management

Electronic filing

Microsoft Office

Communication

Client service

Education

3–5 years law firm experience

Tools

Electronic court filing systems

Document management systems

Billing software

Microsoft Office Suite

Job description

ProspectBlue partners with a Richmond, Virginia law firm to identify an experienced Legal Administrative Assistant (LAA). This in-office role supports multiple attorneys practicing civil litigation, regulatory compliance, and land use matters, handling filings, calendars, and billing with discretion and professionalism.

The ideal candidate is proactive, organized, technologically proficient, and capable of managing multiple priorities in a fast-paced environment while delivering exceptional