Legal Administrative Assistant – All Practice Areas

Dykema; Los Angeles (CA); On-site; USD 70,000 - 85,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Flexible PTO

Retirement plan with profit sharing

Health Savings Account (HSA)

Commuter benefits

Parental leave

Wellness programs

Job summary

Dykema Gossett PLLC is seeking an experienced Administrative Assistant in Los Angeles to support attorneys and paralegals across all practice areas. Duties include handling correspondence, filings, calendar management, travel planning, and file organization to ensure seamless client service.

The role requires 3–5 years in a law firm or corporate setting, strong MS Office skills, and confidentiality. This on-site position offers comprehensive benefits and a competitive salary range.

Qualifications

• High school diploma or GED required; one to two years of post-high school education preferred.
• Three to five years of related work experience in a law firm or corporate setting.
• Knowledge of state, federal and appeal court procedures, including Pacer and ECF filing procedures.
• Proficiency in Microsoft Office Suite, including Word (styles and tables), Outlook, Excel and PowerPoint. Knowledge of NetDocuments, Elegrity, FileTrail and Chrome River helpful.
• Excellent written and verbal communication skills, including grammar, spelling and proofreading.
• High level of organizational skills, with ability to multi-task and independently meet deadlines.
• Ability to deliver superior, professional services to all internal and external clients.
• High degree of confidentiality regarding clients, guests, documents and conversations.
• Flexibility to work overtime when required.
• Typing speed of 55 WPM or greater.

Responsibilities

• Exercises independent judgment in determining priority levels of all work assigned on a daily basis. Assures that high priority items are completed in a timely manner.
• Types, transcribes, revises, modifies and proofreads all correspondence, memoranda, notes, outlines, legal documents, charts, forms, etc., whether from drafts, originals or dictation, prioritizes assignments and meets specific deadlines on projects.
• Files electronic and non-electronic filings with various courts and other entities.
• Processes new clients and matters into new business intake (NBI) software system. Prepares and submits conflict check forms, screening forms and new matter request forms through NBI. Sets up engagement letters.
• Maintains and coordinates attorneys’ calendars. including scheduling and reminding attorneys of appointments and various other dates.
• Makes travel arrangements and prepares itineraries.
• Initiates or gathers pertinent materials needed for assignments from files, Records Department, Legal Information Services, etc.
• Reviews and routes incoming mail not marked personal and confidential, if requested to do so. Prepares and processes outgoing mail, arranging for specialized mail or messenger services as required. Ensures all attachments, exhibits, and enclosures are included. Coordinates activities with Office Services, as needed.
• Answers and screens telephone calls. Assists callers independently on a regular basis. Exhibits the discretion to know when to contact the attorney concerning urgent or emergency calls and when to refer to another party.
• Enters and/or releases attorneys’ time, if required. Maintains list of all current billing numbers for assigned timekeepers.
• Prepares and submits expense reports.
• Maintains and organizes digital and hard files on request, working in conjunction with Records Department.
• Assists other administrative assistants with work overflow.
• Perform other responsibilities/tasks as requested.

Skills

Typing 55 WPM

Microsoft Word

Microsoft Outlook

Microsoft Excel

Microsoft PowerPoint

Pacer & ECF filing

Attention to detail

Communication skills

Education

High school diploma or GED

Tools

NetDocuments

Elegrity

FileTrail

Chrome River

Redlining tools

Job description

Dykema Gossett PLLC is seeking an experienced Administrative Assistant in Los Angeles to support attorneys and paralegals across all practice areas. Duties include handling correspondence, filings, calendar management, travel planning, and file organization to ensure seamless client service.

The role requires 3–5 years in a law firm or corporate setting, strong MS Office skills, and confidentiality. This on-site position offers comprehensive benefits and a competitive salary range.