Legal Administrative Assistant

Whitman Transition Advisors Job Community; Washington (District of Columbia); Hybrid; USD 65,000 - 125,000; Full time

Job summary

A prominent law firm is seeking an Administrative Assistant for its Washington, DC office. This hybrid role involves supporting firm initiatives and working closely with different offices. Key responsibilities include managing correspondence, scheduling meetings, and maintaining documents. Ideal candidates will possess strong administrative and organizational skills, along with proficiency in Microsoft Office.

Qualifications

• Strong administrative, communication, and organizational skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Professional demeanor, discretion, and adaptability.

Responsibilities

• Manage correspondence with colleagues, clients, and vendors.
• Answer and direct phone calls.
• Schedule appointments and organize meetings.

Skills

Administrative skills

Communication skills

Organizational skills

Proficiency in Microsoft Office

Job description

Administrative Assistant – Washington, DC (Hybrid)

A leading NYC-based Vault 100 law firm is seeking an Administrative Assistant for its Washington, DC office. This role supports firm-wide initiatives and works closely with colleagues across offices.

Key Responsibilities:

• Manage correspondence with colleagues, clients, and vendors
• Answer and direct phone calls
• Schedule appointments and organize meetings, including IT and catering support
• Prepare and maintain documents and spreadsheets
• Process invoices, expense reports, and backup documentation
• Support attorney timekeeping entries
• Assist with event planning and dinner coordination

Qualifications:

• Strong administrative, communication, and organizational skills
• Ability to work independently and collaboratively in a fast-paced environment
• Professional demeanor, discretion, and adaptability
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Ability to quickly learn new software systems

Preferred:

• Experience working with billing systems

Compensation: $65,000 – $125,000

Work Arrangement: Hybrid (minimum three days in-office per week)