Legal Administrative Assistant

Dentons US LLP; Short Hills (NJ); Hybrid; USD 90,000 - 110,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401k

Profit sharing

Short-term/Long-term disability

Life insurance

Tuition reimbursement

Paid time off

Paid holidays

Discretionary bonuses

Job summary

Dentons US LLP is seeking an experienced Executive-Level Legal Administrative Assistant to support the Global Chair and other attorneys in Short Hills, NJ or Midtown, NY. This hybrid role requires at least 3 in-office days weekly and involves complex calendar, travel, and confidential matter handling.

Ideal candidates have 5+ years in executive admin and legal secretarial work within a law firm, with strong MS Office skills and familiarity with billing and expense tools.

Qualifications

• Minimum of 5 years’ executive-level administrative experience, with at least 5 years’ legal secretarial experience in a law firm.
• Proficient in travel coordination, calendar maintenance, email tracking, time entry, expenses, and document prep.
• Strong interpersonal skills and ability to work independently in a fast-paced, high-volume environment.

Responsibilities

• Interact with top executives across multiple time zones in person and by phone.
• Manage business calendar, schedule client meetings, and arrange domestic and international travel.
• Coordinate high-priority items and ensure deadlines are met for attorneys.
• Handle legal administrative tasks: conflicts checks, opening client matters, expenses, billing, and calendar management.
• Assist with document prep, file maintenance, and client billing.
• Maintain confidential firm and client information appropriately.
• Provide team coverage when other Legal Administrative Assistants are out.
• Take on additional duties to fully meet role requirements.

Skills

Executive support

Legal secretarial

Calendar management

Travel planning

MS Word

Excel

PowerPoint

Outlook

Intapp Time

Emburse

Chrome River

Tools

Intapp Time

Emburse

Chrome River

Job description

Legal Administrative Assistant

New York, NY, USShort Hills, NJ, US

Sep 13, 2026

Dentons US LPP is currently recruiting for an experienced Executive-Level Legal Administrative Assistant to be resident in our Short Hills, NJ or Midtown, NY office. This position will provide administrative and secretarial support to theGlobal Chair, Venture Technology and Emerging Growth Companies,and other attorneys. This is a hybrid position with a minimum of 3 days in office per week.

Primary Responsibilities

• Interact in person and over the phone with top executives in multiple time zones across the globe.
• Manage the business calendar, organize client meetings, and arrange domestic and international travel. This involves constant tracking, scheduling, and managing emails to ensure nothing slips through the cracks.
• Coordinate and track high-priority action items and follow-ups to ensure that attorneys meet their deadlines and that the workflow remains smooth.
• Manage various legal administrative tasks such as conducting conflicts checks, opening client matters, reconciling extensive expenses, billing, obtaining electronic approvals, and managing calendars and conference room reservations.
• Assist with document preparation and editing, file maintenance and client billing.
• Maintain confidential firm and/or client information is of the utmost importance and ensure that all sensitive information is handled appropriately.
• Provide team coverage when other Legal Administrative Assistants are out of the office.
• Other duties as assigned to fully meet the requirements of the position.

Experience & Qualifications

• Minimum of 5 years’ executive-level administrative experience, coupled with at least 5 years’ legal secretarial experience within a law firm. This dual expertise is crucial to ensure handling the unique demands of this role with proficiency and confidence.
• Adept in secretarial and administrative tasks including, but not limited to, telephone contact with business executives, travel arrangements, calendar maintenance, email tracking, time entry, expenses, and document preparation. Proficiency in these areas is essential for the smooth functioning of our operations.
• Strong interpersonal skills are a must, as the candidate will need to work independently in a fast-paced, high-volume, and high-energy team environment.
• Excellent written and oral communication skills are also vital, along with the ability to remain highly organized and detail-oriented.
• Proficiency in MS Word, Excel, PowerPoint, and Outlook is mandatory, while knowledge of Intapp Time, Emburse, and Chrome River for expense management would be an added advantage.
• Proven problem resolution abilities appropriately combining logic, flexibility, creativity, follow-through, and client services skills.
• Flexibility is another key requirement, as the candidate must be able to adjust their core schedule when the attorney travels across different US time zones and internationally. Additionally, the ability to work overtime, including evenings and weekends, is required.

Salary

Pursuant with states' laws, the salary range for this position is $90,000 - $110,000, based on experience and local market.

Dentons US LLP offers a competitive salary and benefits package including medical, dental, vision, 401k, profit sharing, short-term/long-term disability, life insurance, tuition reimbursement, paid time off, paid holidays and discretionary bonuses.

Dentons US LLP is an Equal Opportunity Employer - Disability/Vet. Pursuant to local ordinances, we will consider for employment qualified applicants with arrest and conviction records.

If you need any assistance seeking a job opportunity at Dentons US, LLP, or if you need reasonable accommodation with the application process, please call our Talent Acquisition Specialist at [phone] or contact us at [e-mail].

About Dentons

Redefining possibilities. Together, everywhere. For more information visit www.dentons.com

Nearest Major Market

Manhattan

Nearest Secondary Market

New York City