Legal Administrative Assistant

Venable LLP; San Francisco (CA); On-site; USD 80,000 - 110,000; Full time

Job summary

An established industry player is seeking a Legal Administrative Assistant to join their dynamic team in San Francisco. This role offers the chance to provide comprehensive administrative support to legal staff, ensuring the smooth operation of daily activities. Responsibilities include preparing sensitive correspondence, managing billing processes, and maintaining organized files. The ideal candidate will have a strong background in legal administration, advanced MS Word skills, and a commitment to confidentiality and accuracy. Join a forward-thinking firm that values your contributions and offers a comprehensive benefits package to support your professional journey.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

401(k)

Paid Time Off

Tuition Reimbursement

Wellness Programs

Qualifications

• 2+ years of experience in a Law Firm or Professional Services environment.
• Advanced skills in MS Word and intermediate to advanced in MS Office Suite.

Responsibilities

• Prepare sensitive and detailed correspondence and manage billing processes.
• Schedule appointments, arrange travel, and maintain organized files.

Skills

MS Word

MS Office Suite

Document Management Systems

Communication Skills

Education

2+ years relevant experience in a Law Firm

Tools

iManage

PDF Essentials

eRoom

Job description

You're looking for a change, and so are we. At Venable, we know that every new hire brings valuable experience, new perspectives, and a chance to raise the bar on our approach to how we work. That's why we're looking for a Legal Administrative Assistant to provide comprehensive administrative support to assigned legal staff.

Responsibilities include:

1. Prioritizing assignments and preparing often sensitive and detailed correspondence
2. Preparing witness and trial binders, deposition preparation and logistics, receiving electronic filing notifications from courts via Pacer and ECF accounts, and preparing exhibits for filings
3. Managing billing processes, including time-entry, data review and correction, and final submission
4. Interacting professionally with members of other departments and external contacts
5. Scheduling appointments, arranging travel/meetings, and maintaining business calendars
6. Establishing and maintaining organized files while managing the integrity of original client documents
7. Maintaining confidentiality, ensuring work product accuracy, and fostering positive rapport with contacts

Qualifications:

1. 2+ years relevant experience within a Law Firm or Professional Services environment
2. Advanced MS Word skills (redlining, formatting, Styles) and ability to learn other applications quickly
3. Intermediate to advanced skills in MS Office Suite; proficiency with PDF Essentials and eRoom preferred
4. Proficiency with document management systems (iManage preferred)

Compensation:

Pay Range for Candidates in San Francisco: $80,000 - $110,000 annually. Exact salary depends on qualifications and location.

Benefits:

Venable offers a comprehensive benefits package including medical, dental, vision, disability, life insurance, flexible spending accounts, 401(k), paid time off, holidays, wellness programs, family resources, tuition reimbursement, and more. New employees receive a detailed orientation to these benefits.

Additional Information:

Applicants with arrest or conviction records will be considered in accordance with applicable laws. This role involves access to confidential information and requires performing the outlined duties.