Legal Administrative Assistant

Considine Search; Alameda (CA); On-site; USD 79,000 - 111,000; Full time

Job summary

An established industry player is seeking a detail-oriented Legal Administrative Assistant to provide comprehensive support in a dynamic Secretarial Service Center. This role involves coordinating office procedures, managing scheduling for lawyers, and fostering teamwork among colleagues. The ideal candidate will excel in communication, multitasking, and maintaining confidentiality, ensuring that all tasks are completed efficiently and accurately. Join a collaborative environment where your skills will contribute to the success of legal operations and help maintain high standards of service. If you thrive in a fast-paced setting and are ready to take on new challenges, this opportunity is for you.

Qualifications

• Prior experience as a Legal Administrative Assistant is essential.
• Must have excellent communication and organizational skills.

Responsibilities

• Provide legal and administrative support in a Secretarial Service Center.
• Coordinate office procedures and manage scheduling for lawyers.

Skills

Legal Administrative Assistant experience

Communication skills

Interpersonal skills

Organizational skills

Attention to detail

Multitasking

Confidentiality

Critical thinking

Teamwork

Adaptability to new equipment

Tools

iManage

MS Office

Elite

3E

Chrome River

Job description

Minimum Requirements:

1. Prior Legal Administrative Assistant work experience essential.
2. Excellent written and verbal communication skills.
3. Excellent interpersonal and organizational skills.
4. High attention to detail, ability to multitask in a high-paced environment, and manage deadlines.
5. Ability to prioritize and coordinate work.
6. Ability to maintain confidential information.
7. Ability to manage workflow and delegate projects as necessary.
8. Ability to think critically and analytically in a pressured environment.
9. Ability to clearly and effectively communicate with various levels of staff within the organization.
10. Ability to work productively and cooperatively with other employees.
11. Ability to learn new skills as necessary and adapt to using new equipment such as computers, duplicating machines, and scanners.
12. Proficiency in navigating iManage, MS Office, Elite, 3E, and Chrome River.

Duties and Responsibilities:

1. Provide detailed legal and administrative support in a Secretarial Service Center (SSC).
2. Coordinate office procedures, maintain workflow, and foster teamwork.
3. Work effectively with other Legal Administrative Assistants, provide coverage, and volunteer for overflow work.
4. Mentor and share knowledge with team members, and lead by example.
5. Manage scheduling, travel arrangements, and related logistics for lawyers.
6. Organize and communicate pertinent information, answer phones, and assist visitors.
7. Type, revise, and proofread legal documents, correspondence, and reports.
8. Utilize iManage for document management and maintain organized records.
9. Manage lawyers’ time entries, billing, and client billing processes.
10. Complete work assignments within deadlines, maintaining a sense of urgency.
11. Maintain lawyer preferences and communicate with supervisors about availability and time off.
12. Participate in the Legal Administrative Assistants Certification Program.
13. Ensure timely attendance and perform other duties as assigned.
14. Uphold confidentiality, discretion, and integrity with sensitive information.

Compensation : $79,000.00-$110,500.00, plus overtime and bonus