Legal Administrative Assistant

Internal Revenue Service; San Francisco (CA); Hybrid; USD 100,000 - 110,000; Full time

Job summary

Internal Revenue Service is seeking a skilled Legal Administrative Assistant for its San Francisco office. This full-time role involves supporting the Employment Litigation department with responsibilities like managing files, assisting with billing, and maintaining organization within a fast-paced environment. Qualified candidates should possess extensive legal administrative experience, strong attention to detail, and proficiency in MS Office Suite.

Benefits

Paid time off

Medical insurance

Dental insurance

Vision insurance

401(k) benefits

Qualifications

• 5+ years of experience in a law firm.
• Knowledge of State and Federal Court e-filing.
• Able to manage calendars and travel schedules.

Responsibilities

• Manage files and maintain documents for attorneys.
• Assist with various administrative tasks and billing projects.
• Act as an executive assistant while handling confidential matters.

Skills

Attention to Detail

Organizational Skills

Communication

Independent Work

Teamwork

Problem Solving

Tools

MS Office Suite

Job description

At Polsinelli,What a Law Firm Should Be, is not just our tagline, it is what we live every day. We strive to create an environment where our team members are encouraged to bring their creativity and professional passions into the workplace so that they can thrive. Are you a people person who has a keen eye for detail, thrives in a professional environment, and wants to be part of a dynamic team? We have the perfect role for an engaging professional like you!

Polsinelli, PC has a position available for an experienced full-time Legal Administrative Assistant (Legal Secretary) in their San Francisco Office, supporting the Employment Litigation department and Tech Transaction & Data Privacy Group. Qualified candidates must meet the following requirements:

• Successful candidates for this position must possess 5+ years of legal administrative assistant experience in a law firm, with emphasis on litigation and corporate and transactional experience would be beneficial.
• Candidates must be versed in State and Federal Court e-filing.
• Understanding of legal terminology, procedures, and local and state court rules.
• Must have excellent working knowledge of MS Office Suite, including the expertise of MS Word, Excel, and PowerPoint.
• Must be able to work independently and in a team setting.
• Must be able to work in a fast-paced environment.
• Manage files, open new matters as attorneys request, and maintain all relevant document inclusions for the files.
• Responsible for various administrative tasks including strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with meticulous attention to detail.
• Manage calendars and travel schedules.
• Must be comfortable acting as an executive assistant dealing with confidential matters.
• Assist with billing projects and reviews.

Schedule: in office for 90 days then consideration for 4 office/1 remote. Qualified candidates must possess strong initiative, demonstrate an ability to anticipate needs, resolve issues/problems independently, have strong organizational skills, and manage multiple projects/tasks at a time. Other essential requirements for this position include the ability to communicate effectively and professionally to develop rapport with co-workers as well as clients; maintain strong working relationships; exhibit meticulous attention to detail; handle confidential and sensitive information; and possess strong proofreading and typing skills.

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The budgeted salary range for this position is $100,000 - $110,000.

As part of full-time employment associated with this position, Polsinelli PC offers the following benefits: Paid time off, sick time off, a referral program, medical insurance and benefits, dental insurance, vision insurance, life insurance, AD&D insurance, ID Theft insurance, long-term disability benefits, short-term disability benefits, Parking/Transit reimbursement (varies depending on location), 401(k) benefits, and employee assistance benefits.

Polsinelli PC is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected by law.