Legal Administrative Assistant

NACBA; Saint Paul, Northern (MN, KY); Hybrid; USD 42,000 - 68,000; Full time

Job summary

NACBA in Saint Paul, MN is seeking an organized legal administrative professional to greet guests, schedule meetings, and support attorneys with workload management and document drafting.

The role involves coordinating communications among attorneys and staff, managing matter intake, maintaining files, and handling invoices and reimbursements. Strong MS Office skills and confidentiality are essential.

Qualifications

• Five+ years of experience in a professional services environment.
• Proficiency in the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Strong communication and organizational skills; able to handle confidential information.
• Ability to manage multiple tasks under deadlines; team player.

Responsibilities

• Greet guests, schedule meetings, and answer calls with outstanding service.
• Proactively assist attorneys in managing workloads and legal matters.
• Coordinate communication among attorneys and corporate/market personnel.
• Manage intake of legal matters and provide status updates; track deadlines.
• Draft, revise, and proofread agreements and documents.
• Organize and maintain legal records, agreements, and files.
• Assist with contacts, emails, printing, and mail processing.
• Send and track signature pages and original documents.
• Process invoices and attorney reimbursements.
• Complete other projects and tasks as assigned.

Job description

Job Responsibilities

• Provide outstanding service in greeting guests, scheduling meetings, and answering calls
• Proactively assist attorneys in managing their workloads and legal matters
• Facilitate communication between and among attorneys and HBI's corporate and market personnel
• Manage intake of legal matters and communicating status updates while proactively managing important deadlines
• Draft, revise, and proofread agreements, correspondence, and other documents
• Organize and maintain legal records, agreements, and files
• Assist with managing contacts, emails, printing, and mail processing
• Send and track signature pages and original documents
• Process invoices and attorney reimbursements
• Complete other projects and tasks as assigned.

Qualifications

• Education beyond high school, training related to the legal industry, or prior LAA or administrative experience (or a combination of education and experience to meet the requirements of the position)
• Five+ years of experience in a professional services environment
• Proficiency in the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, etc.) (advanced Word proficiency preferred, e.g., bookmarks/cross-references, footnotes, formatting, tables, etc.)
• Self-motivated, service-oriented, and eager to learn
• Maintain a high level of discretion and preserve strict confidentiality in handling sensitive information and matters
• Acts in a professional manner, has a strong work ethic, and high level of dependability and accountability in all tasks
• Strong team player, skilled at managing projects and coordinating with others to meet deadlines
• Able to work well under pressure, prioritize tasks, and assist attorneys in prioritizing tasks and deadlines
• Highly organized and able to manage workflow
• Able to take ownership of requests and demonstrate strong problem-solving skills
• Communicate clearly and professionally at all levels and across the organization
• This position is subject to a pre-employment criminal background check. Background check information will be used in a confidential and non-discriminatory manner in accordance with applicable law.