Legal Administrative Assistant

NAB Leadership Foundation; Saint Paul, Minneapolis (MN, MN); On-site; USD 42,000 - 54,000; Full time

Job summary

NAB Leadership Foundation in Saint Paul, MN is seeking an experienced administrative professional to provide front-office support for attorneys, coordinate meetings, and manage communications.

You will draft and proofread documents, organize records, and handle invoices while maintaining confidentiality and delivering exceptional service under pressure.

Qualifications

• Education beyond high school, training related to the legal industry, or prior LAA or administrative experience (or a combination of education and experience to meet the requirements of the position)
• Five+ years of experience in a professional services environment
• Proficiency in the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, etc.) (advanced Word proficiency preferred, e.g., bookmarks/cross-references, footnotes, formatting, tables, etc.)

Responsibilities

• Provide outstanding service in greeting guests, scheduling meetings, and answering calls
• Proactively assist attorneys in managing their workloads and legal matters
• Facilitate communication between and among attorneys and HBI's corporate and market personnel
• Manage intake of legal matters and communicating status updates while proactively managing important deadlines
• Draft, revise, and proofread agreements, correspondence, and other documents
• Organize and maintain legal records, agreements, and files
• Assist with managing contacts, emails, printing, and mail processing
• Send and track signature pages and original documents
• Process invoices and attorney reimbursements
• Complete other projects and tasks as assigned.

Education

Post-secondary education or equivalent

Tools

Microsoft Office

Job description

Job Responsibilities

• Provide outstanding service in greeting guests, scheduling meetings, and answering calls


• Proactively assist attorneys in managing their workloads and legal matters


• Facilitate communication between and among attorneys and HBI's corporate and market personnel


• Manage intake of legal matters and communicating status updates while proactively managing important deadlines


• Draft, revise, and proofread agreements, correspondence, and other documents


• Organize and maintain legal records, agreements, and files


• Assist with managing contacts, emails, printing, and mail processing


• Send and track signature pages and original documents


• Process invoices and attorney reimbursements


• Complete other projects and tasks as assigned.

Qualifications

• Education beyond high school, training related to the legal industry, or prior LAA or administrative experience (or a combination of education and experience to meet the requirements of the position)


• Five+ years of experience in a professional services environment


• Proficiency in the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, etc.) (advanced Word proficiency preferred, e.g., bookmarks/cross-references, footnotes, formatting, tables, etc.)


• Self-motivated, service-oriented, and eager to learn


• Maintain a high level of discretion and preserve strict confidentiality in handling sensitive information and matters


• Acts in a professional manner, has a strong work ethic, and high level of dependability and accountability in all tasks


• Strong team player, skilled at managing projects and coordinating with others to meet deadlines


• Able to work well under pressure, prioritize tasks, and assist attorneys in prioritizing tasks and deadlines


• Highly organized and able to manage workflow


• Able to take ownership of requests and demonstrate strong problem-solving skills


• Communicate clearly and professionally at all levels and across the organization


• This position is subject to a pre-employment criminal background check. Background check information will be used in a confidential and non-discriminatory manner in accordance with applicable law.