Legal Administrative Assistant

NACBA; Minneapolis, Northern (MN, KY); Hybrid; USD 55,000 - 75,000; Full time

Job summary

NACBA in Minneapolis is seeking an experienced administrative professional to provide exemplary support to attorneys. The role includes greeting guests, scheduling meetings, and handling calls, while proactively assisting attorneys with workloads and legal matters.

The candidate should have education beyond high school or related legal industry training, 5+ years in a professional services environment, and advanced MS Office skills.

Qualifications

• Education beyond high school or related training.
• Five+ years of experience in a professional services environment.
• Advanced Word proficiency with bookmarks/cross-references/footnotes/formatting/tables.
• Maintain a high level of discretion and confidentiality with sensitive information.
• Professional demeanor, strong work ethic, dependability and accountability.

Responsibilities

• Greet guests, schedule meetings, and answer calls.
• Assist attorneys in managing workloads and legal matters.
• Facilitate communication between attorneys and corporate/market personnel.
• Manage intake of legal matters and communicate status updates with deadlines.
• Draft, revise, and proofread agreements, correspondence, and other documents.
• Organize and maintain legal records, agreements, and files.
• Assist with managing contacts, emails, printing, and mail processing.
• Send and track signature pages and original documents.
• Process invoices and attorney reimbursements.
• Complete other projects and tasks as assigned.

Skills

MS Office Proficiency

Project coordination

Communication

Confidentiality

Education

Education beyond high school

Tools

Outlook

Word

Excel

PowerPoint

Job description

Job Responsibilities

• Provide outstanding service in greeting guests, scheduling meetings, and answering calls
• Proactively assist attorneys in managing their workloads and legal matters
• Facilitate communication between and among attorneys and HBI's corporate and market personnel
• Manage intake of legal matters and communicating status updates while proactively managing important deadlines
• Draft, revise, and proofread agreements, correspondence, and other documents
• Organize and maintain legal records, agreements, and files
• Assist with managing contacts, emails, printing, and mail processing
• Send and track signature pages and original documents
• Process invoices and attorney reimbursements
• Complete other projects and tasks as assigned.

Qualifications

• Education beyond high school, training related to the legal industry, or prior LAA or administrative experience (or a combination of education and experience to meet the requirements of the position)
• Five+ years of experience in a professional services environment
• Proficiency in the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, etc.) (advanced Word proficiency preferred, e.g., bookmarks/cross-references, footnotes, formatting, tables, etc.)
• Self-motivated, service-oriented, and eager to learn
• Maintain a high level of discretion and preserve strict confidentiality in handling sensitive information and matters
• Acts in a professional manner, has a strong work ethic, and high level of dependability and accountability in all tasks
• Strong team player, skilled at managing projects and coordinating with others to meet deadlines
• Able to work well under pressure, prioritize tasks, and assist attorneys in prioritizing tasks and deadlines
• Highly organized and able to manage workflow
• Able to take ownership of requests and demonstrate strong problem-solving skills
• Communicate clearly and professionally at all levels and across the organization
• This position is subject to a pre-employment criminal background check. Background check information will be used in a confidential and non-discriminatory manner in accordance with applicable law.