Legal Administrative Assistant

Clark Hill; Pittsburgh (Allegheny County); On-site; USD 60,000 - 67,000; Full time

Job summary

A leading law firm in Pittsburgh is seeking a Legal Administrative Assistant to support litigation attorneys. The role involves preparing legal documents, coordinating depositions, and managing calendars, requiring strong organizational and communication skills. The ideal candidate will thrive in a fast-paced environment and possess advanced knowledge of Microsoft Office and legal processes.

Benefits

Health Insurance

Short Term Disability

Long Term Disability

Dental Insurance

Vision Care

Life Insurance

401K

PTO

Parking/Public Transportation Allowance

Employee Assistance Program

Qualifications

• Minimum of five years of experience as a Legal Secretary or Administrative Assistant.
• Familiarity with legal terminology and processes.

Responsibilities

• Prepare legal documents and assist in law and motion practice.
• Coordinate depositions and maintain attorney calendars.
• Communicate with clients and manage expense reports.

Skills

Communication

Organizational Skills

Flexibility

Tools

Microsoft Office

iManage

Adobe

Job description

The Pittsburgh office of Clark Hill LLP is seeking a Legal Administrative Assistant (LAA) to support its Litigation attorneys. The ideal candidate will be proficient with Microsoft Office including Outlook, Word and Excel, including the use of styles and the creation and formatting of complex documents. This position reports to the Office Manager, as well as their assigned attorneys, and is responsible for providing the requisite legal secretarial and administrative support (clerical) needs of their assigned attorneys.

RESPONSIBILITIES/JOB DUTIES:
• Prepare/assist in preparation of pleadings and discovery.

• Assist in law and motion practice, including preparation of notices and declarations.
• Format, edit, and proofread legal documents with attention to detail.
• Coordinate multi party depositions and mediations; coordinate and schedule lay and expert depositions; prepare and serve subpoenas; arrange for court reporters/videographers.
• Maintain calendar for all assigned attorneys.
• Preparation and submission of new client and/or new matter forms.
• File and serve pleadings/discovery in state and federal actions.
• Plan and make travel arrangements for assigned attorneys.
• Prepare and submit expense reports and check requests.
• Prepare correspondence.
• Communicate with clients as needed.
• Assist in sending vendor and expert invoices to clients.

KNOWLEDGE, SKILLS, ABILITIES

• Minimum of five years of experience as a Legal Secretary or Administrative Assistant in a law firm or corporate law department.

• Familiarity with and strong working knowledge of legal terminology and legal processes.

• Knowledge of both state and Federal court rules, e-filing, and court procedures.
• Advanced skills in MS Word, Outlook, Excel, Adobe, legal billing and document management programs (iManage).
• Must be familiar with calculating court deadlines.
• Superior communication and engagement skills, including the ability to interact credibly and diplomatically with individuals at all levels of the Firm including clients.
• Ability to be flexible to respond quickly and positively to shifting demands, and be able to communicate workload challenges to attorneys and/or administrative manager.

•Experience supporting multiple attorneys simultaneously.
• Ability to organize and prioritize numerous tasks and complete them under strict time constraints, and be able to communicate workload challenges to attorneys and/or administrative manager.

• Must be self-motivated with the ability to work independently and as a team member.
• Should be a dependable, trustworthy team player that thrives in a fast-paced litigation environment.

• Ability to act as back-up to other team members to support additional attorneys when necessary.

The salary range at the time of posting is $60,000.00 -$67,000.00 annually, based upon a full-time work schedule. Actual compensation will be influenced by various factors, including but not limited to employee qualifications, relevant experience, skill sets, training, internal equity, and market data. This position is eligible for an annual discretionary bonus. In addition, Clark Hill offers employees the ability to participate in health insurance with optional HSA/FSA, short term disability, long term disability, dental insurance, vision care, life insurance, 401K, PTO, parking/public transportation allowance, and an employee assistance program.

To apply, please click on the link below.

https://www.clarkhill.com/careers/operations-opportunities/