Legal Administrative Assistant

Fowler Hirtzel McNulty & Spaulding, LLP; Philadelphia (Philadelphia County); On-site; USD 38,000 - 54,000; Full time

Job summary

Fowler Hirtzel McNulty & Spaulding, LLP is seeking a full-time Legal Administrative Assistant to support attorneys and staff in our Philadelphia office. The role involves managing calendars, preparing and filing legal documents, organizing electronic case files, coordinating with clients and courts, and handling administrative duties with attention to detail.

You will work in a civil defense litigation environment with collaborative teamwork and a focus on efficient case management.

Qualifications

• Excellent organizational skills and the ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills.
• Attention to detail and a commitment to accuracy.
• Professional judgment and the ability to handle confidential information with discretion.
• A high school diploma or equivalent is required.

Responsibilities

• Manage attorneys' calendars, schedule meetings and depositions, and calendar case deadlines and action dates.
• Prepare, format, file, and serve pleadings, discovery, correspondence, and other legal documents accurately and on time.
• Organize and maintain electronic case files, including filing incoming communications, legal documents, and other materials into the appropriate folders.
• Coordinate with clients, witnesses, courts, vendors, and other legal professionals in a courteous and professional manner.
• Facilitate payment of vendor invoices. Perform general administrative duties, including data entry, filing, and maintaining office supplies.

Skills

Organizational skills

Written and verbal communication

Attention to detail

Discretion with confidential info

Education

High school diploma or equivalent

Job description

Fowler Hirtzel McNulty & Spaulding, LLC is a civil defense litigation firm and is seeking a full-time Legal Administrative Assistant to support attorneys and staff in our Philadelphia office . Its practice areas include commercial transportation, construction litigation and defects, and premises and product liability. The firm also handles insurance coverage and bad faith, regulatory matters and investigations. Our attorneys and staff work collaboratively to manage complex litigation efficiently and effectively.

Responsibilities

• Manage attorneys' calendars, schedule meetings and depositions, and calendar case deadlines and action dates.
• Prepare, format, file, and serve pleadings, discovery, correspondence, and other legal documents accurately and on time.
• Organize and maintain electronic case files, including filing incoming communications, legal documents, and other materials into the appropriate folders.
• Coordinate with clients, witnesses, courts, vendors, and other legal professionals in a courteous and professional manner.
• Facilitate payment of vendor invoices. Perform general administrative duties, including data entry, filing, and maintaining office supplies.

Qualifications

• Excellent organizational skills and the ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills.
• Attention to detail and a commitment to accuracy.
• Professional judgment and the ability to handle confidential information with discretion.
• A high school diploma or equivalent is required.
• Additional education or prior law firm experience is helpful but not required.