Legal Administrative Assistant

International Executive Service Corps; Palo Alto (CA); On-site; USD 60,000 - 90,000; Full time

Job summary

A leading international non-profit organization seeks an Administrative Support professional to assist lawyers with legal operations. The role involves providing comprehensive administrative support, managing correspondence, organizing files, and ensuring effective communication within the firm. Candidates should demonstrate strong communication and organizational skills, with a preference for those holding a Bachelor's degree. Competitive salary offered based on experience and skills.

Qualifications

• Strong spelling, grammar and communication skills required.
• Document production and multitasking skills important.
• High school diploma necessary; Bachelor's preferred.

Responsibilities

• Provides general administrative support including drafting legal documents.
• Organizes file systems and coordinates meetings and travel plans.
• Safeguards confidential information and communicates effectively.

Skills

Communication skills

Document production

Multitasking

Strong spelling

Strong grammar

Education

High school diploma

Bachelor’s degree

Job description

Provide administrative support and telephone coverage for our lawyers and ensure the smooth functioning of our legal operations.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

· Provides general administrative support for lawyers which may include drafting, editing, and formatting correspondence and legal documents.

· Organizes and maintains file systems, arranges meetings, coordinates conferences and travel plans, and handles billing and expense reimbursement.

· Establishes and maintains effective communication via telephone and in person with lawyers, clients, and other staff within the Firm.

· Maintains daily and advance calendars for lawyers.

· Safeguards the Firm's confidential information.

· Handles confidential matters as directed.

· Performs all other clerical tasks as required.

In addition, responsibilities related to maintaining Firm and client information are to be adhered to by all employees. This includes complying with the Firm’s information security policies, protecting firm assets from unauthorized access, disclosure, modification, destruction or interference, and reporting security events or potential events or other security risks to management.

QUALIFICATIONS

Strong spelling, grammar and communication skills are needed as well as document production and multitasking skills.

EDUCATION and/or EXPERIENCE

High school diploma required. Bachelor’s degree strongly preferred.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

COMPENSATION

The base salary range offered for this role will be between $60,000 and $90,000. When determining a candidate’s compensation offer, elements unique to each person are taken into consideration including but not limited to skill set, experience level, performance, professional certifications, degrees and location, as well as the needs of the Firm.

The total compensation package for this position may include overtime pay, discretionary bonuses and other benefits. For a more comprehensive list of employee benefits, please visit www.sullcrom.com/employee-benefits .