Legal Administrative Assistant

Alston & Bird; San Francisco (CA); On-site; USD 85,000 - 120,000; Full time

Job summary

A leading international law firm, Alston & Bird, seeks a skilled Legal Administrative Assistant to support its attorneys in San Francisco. The role includes drafting legal documents, managing schedules, and ensuring effective communication with clients. Candidates must have a minimum of two years of administrative experience in a law firm and demonstrate strong organizational and communication skills.

Qualifications

• Minimum 2+ years of administrative experience in a law firm.
• High school diploma required; Associate or Bachelor’s preferred.
• Proficiency in MS Word, Outlook, and Excel.

Responsibilities

• Assist attorneys in drafting and proofreading legal documents.
• Manage time sheets and coordinate travel arrangements.
• Maintain case files and client billing processes.

Skills

Attention to detail

Organizational skills

Communication skills

Analytical skills

Education

High school diploma

Associate or Bachelor’s Degree

Tools

MS Word

Outlook

Excel

Job description

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Alston & Bird provided pay range

This range is provided by Alston & Bird. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$85,000.00/yr - $120,000.00/yr

THE FIRM

As a leading international law firm, we are dedicated to excellence through impactful communication, collaboration, and community involvement. Our company culture has earned us one of the "100 Best Companies to Work For" for 26 consecutive years. This honor, along with many others, highlights our commitment to innovation and professional development. At Alston & Bird LLP, our foundation is made of trust, reliability, and compassion.

JOB DESCRIPTION

Are you ready to excel in a fast-paced legal environment? Alston & Bird is seeking a talented Legal Administrative Assistant to provide world-class support to our esteemed attorneys. This role offers a variety of engaging duties, including crafting, and revising correspondence, memoranda, and vital documents, while ensuring top-notch quality control. The position also involves managing time sheets, coordinating travel arrangements, and maintaining meticulous files.

• Assist attorneys in drafting and proofreading legal documents such as memos, pleadings, motions, and briefs.
• Possess strong knowledge of local, state, and federal court filing processes and procedures.
• High-level understanding of trial preparation process to best assist assigned attorneys.
• Communicate professionally with internal and external clients.
• Maintain case files to ensure that all documents are kept organized.
• Ability to manage multiple heavy calendars simultaneously and assist with meeting preparation tasks.
• Enter attorney time and help facilitate client billing process.
• Answer telephones and sort mail.
• Coordinate domestic and international travel arrangements.
• Process expense reports in a timely and accurate manner.
• Collaborate with other administrative departments when necessary, such as IT, Conference Services, & Guest Services.

Skills Needed to be Successful:

We are seeking candidates with exceptional administrative and word processing abilities, capable of organizing and prioritizing numerous tasks under time constraints. Attention to detail is crucial, along with the ability to work independently and tackle complex situations with analytical skills and initiative. Our ideal candidate will thrive in a team environment, possessing outstanding communication and interpersonal skills, along with a dedication to excellence.

Qualifications:

• A minimum of 2+ years of prior administrative experience in a law firm is highly desirable.
• A high school diploma is required; an Associate or Bachelor’s Degree is preferred.
• Proficiency in MS Word, Outlook, and Excel is a must.

The salary range for this position is $85,000 - $120,000 and represents the Firm's good faith minimum and maximum range for this role at the time of posting. The actual compensation offered to a candidate will be dependent on a variety of factors including, but not limited to, the candidate's experience and qualifications. Note that this range is specific to our San Francisco office and may not be applicable to other locations.

EQUAL OPPORTUNITY EMPLOYER

Alston & Bird LLP is an Equal Opportunity Employer does not discriminate on the bases of any status protected under federal, state, or local law. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law on the basis of race, color, religion, sex, age, sexual orientation, gender identity and/or expression, national origin, veteran status or disability in relation to our recruiting, hiring, and promoting practices.

The statements contained in this position description are not necessarily all-inclusive, additional duties and responsibilities may be assigned, and requirements may vary from time to time.

Professional business references and a background screening will be required for all final applicants selected for a position.

If you need assistance or an accommodation due to a disability you may contact [e-mail].

Alston & Bird is not currently accepting resumes from agencies for this position. If you are a recruiter, search firm, or employment agency, you will not be compensated in any way for your referral of a candidate even if Alston & Bird hires the candidate.

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative, Research, and Legal

• Industries

  Law Practice and Legal Services

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