Legal Administrative Assistant

Alliance Defending Freedom; Newport News (VA); On-site; USD 40,000 - 60,000; Full time

Job summary

Alliance Defending Freedom is seeking a Legal Administrative Assistant to manage clerical tasks and support attorneys in their legal work. This entry-level position requires 1+ years of administrative experience, focusing on legal documentation and office organization. The role is crucial in maintaining smooth operations within a non-profit law firm, prioritizing confidentiality and detail-oriented tasks.

Benefits

100% covered medical and dental insurance

Paid disability and life insurance

401(k) plan with a 4% company match

Paid time off and 12 paid holidays

Qualifications

• 1+ years of legal administrative experience.

Responsibilities

• Manage clerical tasks and projects under direct supervision.
• Prepare and send correspondence to clients, courts, and attorneys.
• Draft basic legal forms.

Skills

Confidentiality

Organization

Attention to Detail

Job description

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Make a difference with us! At Alliance Defending Freedom, we believe God has brought you here for His purpose—to stand for truth and defend the God-given right to live and speak it. Together, we protect religious freedom, free speech, the sanctity of life, marriage and family, and parental rights. Review our Statement of Faith to ensure we’re a fit for you.

Locations: Lansdowne, VA

Key Responsibilities

• Act in a confidential capacity and anticipate the needs of assigned team members.
• Manage clerical tasks and projects under direct supervision.
• Proofread documents for grammar and sentence structure.
• Prepare binders for attorneys (e.g., pleadings, research notebooks).
• Maintain case file information in the Litigation database and electronic document management system.
• Prepare and send correspondence to clients, courts, and attorneys. File court documents via paper or CM/ECF.
• Draft basic legal forms (e.g., pro hac vice motions, court appearances, admissions paperwork).
• Coordinate and prepare attorney travel itineraries.
• Reconcile purchase card expenses and prepare invoice vouchers.
• Manage administrative needs (office supplies, IT support, etc.).
• Fax, scan, copy, and collate legal documents and exhibits.
• Prepare UPS/FedEx shipping labels, packages, and letters.
• Create and edit presentations, memos, reports, correspondence, graphs, org charts, and faxes.
• Create, maintain, and organize hard-copy files.
• Manage Outlook calendars and coordinate meetings, events, and office lunches.
• Assist with special projects as needed and serve as backup for other assistants.
  
  

Minimum Qualifications

• 1+ years of legal administrative experience.
  
  

Pay & Benefits

At Alliance Defending Freedom, we offer a competitive compensation and benefits package to support your well-being and growth. While we do not disclose specific salary ranges, our compensation is competitive with top non-profit law firms. Our benefits include 100% covered medical and dental insurance, medical and dependent care reimbursement, paid disability, long-term care, life insurance, and a 401(k) plan with a 4% company match. We prioritize work-life balance with paid time off and 12 paid holidays each year.

Want to Know More About ADF?

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Legal

• Industries

  Law Practice

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