Legal Administrative Assistant

Northbound Executive Search; New York (NY); On-site; USD 48,000 - 72,000; Full time

Job summary

Northbound Executive Search is seeking a Legal Administrative Assistant for a prominent New York law firm to support billing, calendar management, document handling, and related administrative tasks. The role emphasizes accuracy, confidentiality, and strong client-service orientation.

The ideal candidate will interact with attorneys, clients, vendors, and staff, manage multiple priorities, and adapt to evolving technology platforms while upholding firm standards.

Qualifications

• Strong professional communication with attorneys, clients, vendors and internal staff.
• Ability to work independently and as part of a team in a client-service environment.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and adapt to changing technology platforms.

Responsibilities

• Monitor attorney time entries for compliance with firm standards and proactively edit entries as needed.
• Communicate with attorneys regarding billing discrepancies and non-compliant time entries.
• Generate, edit, and post client invoices while ensuring compliance with client billing guidelines and requirements.
• Work with assigned attorneys to manage billing inventory and resolve outstanding billing items.
• Coordinate expense reimbursements, calendaring and scheduling, document management and edits, and travel arrangements.
• Gather and maintain attorney preferences to provide effective administrative support.
• Maintain strict confidentiality of firm and client information.
• Handle sensitive, confidential, privileged, financial, and proprietary information in accordance with firm policies.

Skills

Communication

Independent worker

Organizational skills

Attention to detail

Multitasking

Job description

Our client, a well-known Law Firm firm in New York, NY, is looking for an Legal Administrative Assistant to join its team!

Responsibilities

• Monitor attorney time entries for compliance with firm standards and proactively edit entries as needed
• Communicate with attorneys regarding billing discrepancies and non-compliant time entries
• Generate, edit, and post client invoices while ensuring compliance with client billing guidelines and requirements
• Work with assigned attorneys to manage billing inventory and resolve outstanding billing items
• Coordinate expense reimbursements, calendaring and scheduling, document management and edits, and travel arrangements
• Gather and maintain attorney preferences to provide effective administrative support
• Maintain strict confidentiality of firm and client information
• Handle sensitive, confidential, privileged, financial, and proprietary information in accordance with firm policies

Qualifications

• Strong professional communication skills with the ability to interact effectively with attorneys, clients, vendors, and internal staff
• Ability to work independently and as part of a team in a client-service-focused environment
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities and adapt to changing technology platforms
• Experience supporting attorneys or professionals in a law firm or professional services environment is a plus