Legal Administrative Assistant

Dentons Canada; New York (NY); Hybrid; USD 90,000 - 105,000; Full time

Job summary

An established industry player is seeking a highly motivated Legal Administrative Assistant to support a dynamic team in their Venture Technology practice. This hybrid role combines in-office and remote work, allowing you to engage in various legal matters while contributing to the firm's success. You will manage essential administrative tasks, prepare documents, and ensure effective communication within the team. This position offers a competitive salary and a comprehensive benefits package, making it an excellent opportunity for those looking to advance their careers in a supportive environment.

Benefits

Medical insurance

Dental insurance

Vision insurance

401k

Profit sharing

Short-term disability

Long-term disability

Life insurance

Tuition reimbursement

Paid time off

Qualifications

• 5-10 years of experience in Venture Technology and Corporate law.
• Proficiency in legal secretarial and administrative tasks.

Responsibilities

• Manage legal administrative tasks and document preparation.
• Collaborate with team members to meet attorneys' needs.

Skills

Legal secretarial tasks

Communication skills

Organizational skills

Document preparation

Technical troubleshooting

Education

Bachelor's Degree

Tools

Microsoft Office Suite

Intapp

iManage

Chrome River

InterAction

Job description

Dentons US LLP seeks a highly motivated and organized Legal Administrative Assistant to provide comprehensive support to a team of attorneys in our Venture Technology practice. This dynamic role offers the opportunity to work on various legal matters and contribute directly to the success of our firm. This is a hybrid role, 3 days in office and 2 days remote.

Responsibilities

• Manage core legal secretarial and administrative tasks, including conflict checks, client matter opening, electronic approvals, and administrative duties like travel arrangements, calendaring, expense management, manage client database, and conference room reservations.
• Creating and editing documents, spreadsheets and presentations.
• Troubleshoot documents. Answer questions and provide technical help when required.
• Clean-up and format scanned documents. Proofread work for accuracy.
• Responsible for document preparation, editing, file maintenance and monthly client billing/profomas.
• Adept at clear and concise communication, both written and verbal.
• Handles administrative confidential/sensitive firm and/or client information.
• Collaborate effectively with team members to ensure all requests are completed successfully and meet the needs of both attorneys and the firm.
• These duties may be ongoing or ad-hoc in nature.

Experience & Qualifications

• The ideal candidate will possess a minimum of 5-10 years of Venture Technology and Corporate experience in a mid to large sized law firm and be proficient in legal secretarial and administrative tasks.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook), Intapp, iManage, Chrome River, InterAction and a solid ability to learn and adapt to new software programs are essential.
• Possess exceptional organizational skills, prioritize effectively, and thrive in a fast-paced environment.
• Discretion and a commitment to confidentiality are paramount.
• Excellent written, oral, and interpersonal communication skills allow you to build strong relationships with attorneys, clients, and colleagues.
• The candidate must work independently with some supervision and occasional overtime.
• Bachelor's Degree preferred.
• Notary a plus.

New York Only DOE: $90,000 - $105,000

Dentons US LLP offers a competitive salary and benefits package including medical, dental, vision, 401k, profit sharing, short-term/long-term disability, life insurance, tuition reimbursement, paid time off, paid holidays and discretionary bonuses.

Dentons US LLP is an Equal Opportunity Employer - Disability/Vet. Pursuant to local ordinances, we will consider for employment qualified applicants with arrest and conviction records.

If you need any assistance seeking a job opportunity at Dentons US, LLP, or if you need reasonable accommodation with the application process, please call our Talent Acquisition Specialist at [phone] or contact us at [e-mail].

About Dentons

Across over 80 countries, Dentons helps you grow, protect, operate and finance your organization by providing uniquely global and deeply local legal solutions. Polycentric, purpose-driven and committed to engagement, culture and sustainability, we focus on what matters most to you.www.dentons.com

Nearest Major Market: Manhattan
Nearest Secondary Market: New York City