Legal Administrative Assistant

Goulston & Storrs; New York (NY); On-site; USD 80,000 - 100,000; Full time

Job summary

An esteemed law firm is on the lookout for a Litigation Legal Administrative Assistant to join their dynamic team. This role is pivotal in providing comprehensive support to a group of Litigation Attorneys, ensuring that all legal documentation is meticulously prepared and organized. The ideal candidate will possess strong organizational and communication skills, along with a proactive approach to problem-solving. This is an excellent opportunity to thrive in a fast-paced environment while contributing to high-stakes legal proceedings. If you're ready to take your career to the next level in a prestigious setting, this is the role for you!

Qualifications

• 5+ years of experience in a law firm or professional services environment.
• Proficient in Microsoft Office Suite and billing software.

Responsibilities

• Prepare and proofread litigation documents and correspondence.
• Assist with court filings and manage client documents in databases.

Skills

Organizational Skills

Communication Skills

Problem-Solving Ability

Attention to Detail

Time Management

Education

5+ years in a professional services firm

Tools

Microsoft Excel

Microsoft PowerPoint

Microsoft Word

Outlook

CMS or billing software

DocuSign

Zoom

Job description

Direct message the job poster from Goulston & Storrs

SUMMARY: Goulston & Storrs, a prestigious Am Law 200 law firm, has an immediate need for an experienced and self-motivated Litigation Legal Administrative Assistant. We are seeking a technically skilled, positive, energetic candidate to provide professional support to a team of Litigation Attorneys.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Prepare, revise, format and proofread litigation documents, correspondence and presentations
• Assist with litigation procedures such as court filings, service, e-filing and oversee the organization of client documents/pleadings in electronic databases
• Knowledge of local jurisdictional and federal court rules and procedures
• Assist with planning and preparing for depositions, hearings, trials and closings
• Monitoring court dates, depositions and deadlines
• Answer calls in a professional manner; take and deliver accurate messages
• Review and prioritize mail packages; prepare overnight packages and coordinate messenger deliveries and pickups
• Edit and prepare bills in accordance with firm and client requirements
• Maintain calendars by planning and scheduling meetings, conference calls and arranging business travel
• Process and monitor expense reimbursements, reconcile Amex charges and check requests
• Serve as gatekeeper between attorneys and internal and external clients
• Provide exceptional support while prioritizing needs of a busy team
• Assist other projects as requested and provide back up support on the floor as needed

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

• Positive attitude, professional, reliable and strong work ethic
• Must be well organized and proactive with creative problem-solving ability
• A self-starter capable of managing multiple projects simultaneously
• Ability to prioritize and meet tight deadlines and deliver exceptional results
• Must be accurate, detail and deadline oriented, organized and flexible
• Possess a high level of discretion to deal with confidential matters
• Ability to work independently as well as part of team
• Excellent verbal and written communications skills
• Easily adaptable to changing technology and processes
• Flexibility to work overtime as needed

Education/Experience:

• A minimum of five years of support experience in a professional services firm, preferably in a mid-size to large law firm.
• Proficiency with Excel, PowerPoint, Microsoft Word, Outlook, CMS or similar billing software.
• Familiarity with DocuSign, Nuance, Zoom and certified mailings is helpful.

This job description is intended to be general and may evolve over time. It is subject to periodic updating and is subject, at the firm’s discretion, to the assignment of different or additional duties. We are an equal opportunity organization.

Goulston & Storrs provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, marital status, national origin, age, handicap, disability or veteran status in accordance with applicable state and federal laws. In addition, Goulston & Storrs complies with applicable federal, state and local laws governing nondiscrimination in employment.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Finance

• Industries

  Law Practice

Referrals increase your chances of interviewing at Goulston & Storrs by 2x

Get notified about new Legal Administrative Assistant jobs in New York City Metropolitan Area.

New York, NY $80,000 - $100,000 1 week ago

New York City Metropolitan Area 3 weeks ago

New York, NY
$125,000.00
-
$150,000.00
2 weeks ago

New York, NY
$125,000.00
-
$160,000.00
2 weeks ago

New York City Metropolitan Area 1 month ago

Manhattan, NY
$85,000.00
-
$105,000.00
1 week ago

New York, NY
$70,000.00
-
$125,000.00
2 weeks ago

New York City Metropolitan Area 1 week ago

New York, NY
$66,200.00
-
$97,100.00
2 weeks ago

Madison, NJ
$52,000.00
-
$58,000.00
1 week ago

New York, NY
$60,000.00
-
$70,000.00
1 month ago

New York, NY
$43,398.51
-
$55,798.08
8 months ago

New York City Metropolitan Area $100,000 - $130,000 9 hours ago

New York City Metropolitan Area 3 days ago

Legal Executive Assistant (Global Law Firm)

New York, NY $100,000 - $110,000 6 hours ago

New York, NY $85,000 - $160,000 2 weeks ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.