Corporate Legal Administrative Assistant

Nelson Mullins Riley & Scarborough; New York (NY); On-site; USD 68,000 - 92,000; Full time

Job summary

Join a dynamic team at a prestigious law firm as a Legal Administrative Assistant, where you'll thrive in a fast-paced environment supporting Corporate and Litigation Attorneys. This role offers the chance to showcase your organizational skills and attention to detail while managing calendars, documents, and client engagements. The firm values transparency in compensation, providing competitive salaries and benefits. If you are tech-savvy and eager to contribute to a collaborative legal team, this opportunity is perfect for you.

Benefits

Healthcare Benefits

Retirement Plans

Paid Time Off

Merit-Based Raises

Qualifications

• Proficient in Microsoft Office Suite, especially Excel, PowerPoint, and Word.
• Experience with document management systems and billing software preferred.

Responsibilities

• Manage calendars, process expense reimbursements, and assist with document management.
• Run conflict checks and set up billing requirements in line with firm standards.

Skills

Microsoft Office Suite

Document Management Systems

Billing Software

Time Entry Programs

Attention to Detail

Organizational Skills

Client-Focused Approach

Job description

Overview

Nelson Mullins is seeking an experienced Legal Administrative Assistant to join its New York office and support a busy team of Corporate and Litigation Attorneys. This role supports a high-performing team and requires someone who thrives in a fast-paced, client-focused setting.

A Day in the Life

This role demands a proactive, tech-savvy professional with excellent organizational skills and meticulous attention to detail. Responsibilities include calendar management, expense reimbursement processing, document review and formatting, document management, and limited docketing and litigation assistance. The Assistant will also be responsible for running conflict checks, initiating new client/matter engagements, and setting up billing requirements in line with firm standards.

We Know You

A high level of proficiency with Microsoft Office Suite—particularly Excel, PowerPoint, and Word—is essential, along with a strong command of technology and meticulous attention to detail when proofreading and editing documents. Experience with document management systems, billing software, time entry programs, and electronic docket filing is strongly preferred. Familiarity with interacting with regulatory agencies and supporting transactional services is also beneficial.

This position offers a unique opportunity to contribute meaningfully to a collaborative, fast-paced legal environment within a top-tier firm.

At Nelson Mullins, we are dedicated to transparent and fair compensation practices. Pay for this position is determined by factors such as experience, skills, and location.

• Salary/Wage Range: $68,000-$92,000 annually. In addition to base pay, employees may be eligible for merit-based raises and benefits such as healthcare, retirement plans, and paid time off.

Who We Are

With more than 1,000 attorneys, policy advisors, e-discovery professionals, and other business professionals across offices in California, Colorado, the District of Columbia, Florida, Georgia, Illinois, Maryland, Massachusetts, New York, Pennsylvania, Tennessee, Texas, West Virginia, and throughout North Carolina and South Carolina, Nelson Mullins has strong roots in the business community and an appreciation for new directions in the business world.