Legal Administrative Assistant

Plona Partners; Naples (FL); On-site; USD 50,000 - 65,000; Full time

Job summary

A legal service provider is seeking a Word Processor / Legal Admin Assistant in Naples, FL. The ideal candidate will support legal operations by preparing and managing documentation, assisting the Legal Secretary staff, and ensuring client satisfaction. This full-time position requires a high school diploma, proficiency in Microsoft Office, and two years of relevant experience. A competitive salary of $50,000 - $65,000 with additional overtime and bonuses is offered.

Qualifications

• Two years of previous experience as a Word Processor.
• Ability to manage email attachments appropriately.
• Attention to detail and exceptional organization skills.

Responsibilities

• Backup for Legal Secretary staff.
• Create Client Binders for executed documents.
• Draft and finalize legal documents.

Skills

Proficiency in Microsoft Office

Exceptional organization skills

Excellent communication skills

Ability to prioritize

Multitasking

Education

High school diploma or GED

Degree in business administration

Tools

Microsoft Word

Microsoft Excel

Adobe

Job description

Overview

Title: Word Processor / Legal Admin Assistant

Location: Naples, FL (onsite)

Company: Law Firm

Base pay range

$50,000.00/yr - $65,000.00/yr

Salary: $50,000 - $65,000 with additional OT and Bonus

Responsibilities

• Backup for Legal Secretary staff
• Create Client Binders for executed trust and estate documents
• Prepare documents as needed
• Draft, revise and finalize will, trusts and other trust and estate documents and letters
• Manage email attachments appropriately as requested
• Document formatting and scanning
• Photocopy and preparation of correspondence for mailing (i.e., Certified Mail Return Receipt Requested, UPS, and FedEx, etc.)
• Maintenance of desk files and timely client document filing
• Serve as witness at client signing
• Backup for Receptionist as needed

Qualifications

• High school diploma or GED required
• Degree in business administration preferred
• Two (2) or more years of Word Processor experience
• Proficiency in Microsoft Office, Word, Excel, Outlook, Visio, PowerPoint and Adobe
• Exceptional organization skills and attention to details
• Excellent communication skills, both verbal and written
• Able to prioritize, multitask effectively and manage time effectively
• Overtime only when requested by the attorney.

Seniority level

• Associate

Employment type

• Full-time

Job function

• Administrative, Legal, and Writing/Editing

Industries

• Law Practice
• Trusts and Estates
• Legal Services

Note: This description excludes boilerplate and unrelated postings. EEO statements remain as applicable.