Legal Administrative Assistant

Nelson Mullins; Macon (GA); On-site; USD 45,000 - 65,000; Full time

Job summary

Nelson Mullins in Macon, Georgia seeks a highly organized legal assistant to join our Cybersecurity Team. This role provides administrative support to attorneys in a fast-paced and collaborative law firm environment.

The ideal candidate has knowledge of legal procedures and terminology, strong organizational and communication skills, and the ability to manage calendars, travel arrangements, billing, and confidential information. Prior law firm experience is preferred but not required.

Qualifications

• Experience as a paralegal or legal assistant is required.
• Strong knowledge of legal procedures and terminology.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint).

Responsibilities

• Provide administrative and legal support to attorneys; prepare, review, organize and maintain legal documents and client files.
• Assist with legal research, document review, data entry, conflict checks, new matter openings, and reports.
• Manage attorney calendars, schedule meetings, arrange travel, and handle correspondence.
• Process attorney billing and expense reimbursements, maintain records, and assist with general office operations (ordering supplies, inventory).
• Coordinate client conferences, meetings, and firm events; handle conference logistics with vendors and IT.
• Occasional travel to assist with conference planning and onsite event coordination.

Skills

Organizational skills

Communication skills

Problem-solving

Time management

Attention to detail

Discretion and confidentiality

Education

Paralegal experience or Legal Assistant background

Tools

Microsoft Office (Word, Excel, Outlook, PowerPoint)

Job description

Overview

Nelson Mullins, an AmLaw 100 firm, is seeking a highly organized, detail‑oriented, and proactive individual to join our Cybersecurity Team in our Macon, Georgia office. This position will provide legal administrative support to attorneys in a fast-paced and collaborative law firm environment.

A Day in the Life

The ideal candidate will have a solid understanding of legal procedures and terminology, along with strong organizational, communication, and problem‑solving skills. Previous experience in cybersecurity law is not required, as we welcome candidates with legal knowledge in other practice areas. You will provide comprehensive administrative and legal support to attorneys, including preparing, reviewing, organizing, and maintaining legal documents, correspondence, and client files. Assist with legal research, document review, data entry, conflict checks, new matter openings, and the preparation of reports, presentations, and other legal materials. Manage attorney calendars, schedule meetings and appointments, coordinate travel arrangements, and handle incoming and outgoing correspondence. Process attorney billing and expense reimbursements, maintain accurate records, and assist with general office operations, including ordering supplies and monitoring inventory. The position may involve occasional travel to assist with conference planning and onsite event coordination. Assist with the planning and coordination of client conferences, meetings, and firm-sponsored events. Coordinate conference facilities, hotel accommodations, catering, audiovisual and IT requirements, marketing materials, and other event logistics. Collaborate with internal departments and external vendors to ensure events are executed successfully and run smoothly. Occasional travel may be required to assist with onsite conference setup and coordination.

We Know You

Previous experience as a paralegal or legal assistant, with a working knowledge of legal procedures, terminology, and documentation, is required. Prior law firm experience is preferred. Candidates should have strong proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint, along with excellent organizational, time management, written, and verbal communication skills. The ability to manage competing priorities, work independently, and collaborate effectively in a team‑oriented environment is essential. Must demonstrate strong attention to detail, accuracy, professionalism, discretion, and the ability to maintain strict confidentiality. Experience coordinating meetings, conferences, or professional events is a plus. Occasional travel may be required to support conferences and firm events.

Who We Are

With over 1,000 attorneys, policy advisors, e‑discovery professionals and other business professionals across offices in California, Colorado, the District of Columbia, Florida, Georgia, Illinois, Maryland, Massachusetts, New York, Ohio, Pennsylvania, Tennessee, Texas, West Virginia, and throughout North Carolina and South Carolina, Nelson Mullins has strong roots in the business community and an appreciation for new directions in the business world.