Legal Administrative Assistant

Nelson Mullins Riley & Scarborough; Macon (GA); On-site; USD 42,000 - 65,000; Full time

Job summary

Nelson Mullins Riley & Scarborough in Macon, GA, seeks a highly organized legal administrative professional to support attorneys in a fast-paced environment. You will manage documents, calendars, travel, expense reimbursements, and client files while coordinating conferences and firm events.

Experience as a paralegal or legal assistant is preferred; proficiency with MS Office and strong communication skills are essential. Some travel for conferences may be required.

Qualifications

• Solid understanding of legal procedures and terminology.

Responsibilities

• Prepare, review, organize and maintain legal documents, correspondence and client files.
• Assist with legal research, document review, data entry, conflict checks and new matter openings.
• Prepare reports, presentations and other legal materials.

Skills

Organizational skills

Communication skills

Problem-solving

Attention to detail

Time management

Written communication

Verbal communication

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Job description

Nelson Mullins, an AmLaw 100 firm, is seeking a highly organized, detail-oriented, and proactive individual to join our Cybersecurity Team in our Macon, Georgia office. This position will provide legal administrative support to attorneys in a fast-paced and collaborative law firm environment.

The ideal candidate will have a solid understanding of legal procedures and terminology, along with strong organizational, communication, and problem-solving skills. Previous experience in cybersecurity law is not required, as we welcome candidates with legal knowledge in other practice areas. You will provide comprehensive administrative and legal support to attorneys, including preparing, reviewing, organizing, and maintaining legal documents, correspondence, and client files. Assist with legal research, document review, data entry, conflict checks, new matter openings, and the preparation of reports, presentations, and other legal materials. Manage attorney calendars, schedule meetings and appointments, coordinate travel arrangements, and handle incoming and outgoing correspondence. Process attorney billing and expense reimbursements, maintain accurate records, and assist with general office operations, including ordering supplies and monitoring inventory. The position may involve occasional travel to assist with conference planning and onsite event coordination. Assist with the planning and coordination of client conferences, meetings, and firm-sponsored events. Coordinate conference facilities, hotel accommodations, catering, audiovisual and IT requirements, marketing materials, and other event logistics. Collaborate with internal departments and external vendors to ensure events are executed successfully and run smoothly. Occasional travel may be required to assist with onsite conference setup and coordination.

Previous experience as a paralegal or legal assistant, with a working knowledge of legal procedures, terminology, and documentation, is required. Prior law firm experience is preferred. Candidates should have strong proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint, along with excellent organizational, time management, written, and verbal communication skills. The ability to manage competing priorities, work independently, and collaborate effectively in a team-oriented environment is essential. Must demonstrate strong attention to detail, accuracy, professionalism, discretion, and the ability to maintain strict confidentiality. Experience coordinating meetings, conferences, or professional events is a plus. Occasional travel may be required to support conferences and firm events.

With over 1,000 attorneys, policy advisors, e-discovery professionals and other business professionals across offices in California, Colorado, the District of Columbia, Florida, Georgia, Illinois, Maryland, Massachusetts, New York, Ohio, Pennsylvania, Tennessee, Texas, West Virginia, and throughout North Carolina and South Carolina, Nelson Mullins has strong roots in the business community and an appreciation for new directions in the business world.