Legal Administrative Assistant

WizeHire, Inc; Independence (MO); On-site; USD 60,000 - 70,000; Full time

Job summary

A hotel management company is seeking a dedicated Legal Assistant to support their legal operations in Independence, Missouri. The role involves handling correspondence, administering legal documents, conducting research, and managing deadlines in a fast-paced environment. Ideal candidates will have at least 1-2 years of law firm experience, proficiency in legal software, and strong organizational skills. Competitive compensation of $60,000 - $70,000 per year is offered.

Qualifications

• 1-2 years of previous experience in a law firm setting performing administrative tasks.
• Ability to work effectively in a fast-paced environment and meet deadlines.
• Comfortable using all Microsoft Office products.

Responsibilities

• Handle office correspondence and administrative tasks.
• Schedule meetings and appointments for the legal team.
• Prepare and review legal documents for accuracy and completeness.
• Maintain and organize legal files and documentation.
• Conduct legal research when necessary.

Skills

Organizational skills

Detail-oriented

Legal software proficiency

Microsoft Office proficiency

Typing speed of 50+ words per minute

Tools

Legal software

Case management systems

Docketing programs

Job description

Lotus Hospitality began as a small company with a single hotel and one man’s vision to create a luxury experience accessible to everyone. From these humble beginnings, Lotus Hospitality has expanded to operate 14 hotels and four multi-use properties in under a decade. With innovative new properties and historic refurbishments, Lotus Hospitality has reshaped Kansas City's downtown corridor, sparking growth and revitalization. As we continue our journey, we’re seeking a dedicated Legal Assistant to join our team and support our legal operations. Position Summary: The Legal Assistant at Lotus Hospitality will support the company’s legal team with a range of responsibilities, including document preparation, contract management, and compliance monitoring. This role is ideal for a highly organized, detail-oriented professional who can handle multiple priorities in a fast-paced environment. Responsibilities: • Handle office correspondence and administrative tasks such as responding to emails and phone calls, communicating with opposing attorney offices, taking dictation, and letting the team know about upcoming deadlines • Schedule meetings and appointments for the team, such as depositions, make travel arrangements, and coordinate with outside vendors for events • Accept other administrative tasks as needed to assist the team and ensure the firm runs smoothly • Use daily time records to properly process client billing with support from the accounting department • Conduct legal research, when necessary, with guidance from attorneys and paralegals • Prepare and review legal documents, contracts, and agreements for accuracy and completeness. • Maintain and organize legal files, records, and documentation. • Assist with regulatory compliance filings and monitor relevant deadlines. • Conduct research on legal issues related to hospitality and real estate. • Communicate with external legal counsel and coordinate necessary documentation. • Provide administrative support to the legal team, including scheduling and managing correspondence. Qualifications: • Ability to work effectively in a fast-paced environment and meet deadlines with quick turnaround times • Candidates should be able to type at least 50 words per minute • At least 1-2 years of previous experience in a law firm setting performing administrative tasks • Ability to comfortably use all Microsoft Office products • Candidates must have worked with legal software, case management, and docketing programs Compensation: $60,000 - $70,000 yearly

• Prepare and review legal documents, contracts, and agreements for accuracy and completeness. • Maintain and organize legal files, records, and documentation. • Assist with regulatory compliance filings and monitor relevant deadlines. • Conduct research on legal issues related to hospitality and real estate. • Communicate with external legal counsel and coordinate necessary documentation. • Provide administrative support to the legal team, including scheduling and managing correspondence. • Track ongoing legal matters and help ensure compliance with company policies.

Compensation:
$60,000-$70,000 per year