Legal Administrative Assistant

ISO New England Inc.; Holyoke (MA); Ibrido; USD 69.000 - 94.000; Tempo pieno

Vantaggi offerti da questo lavoro

Flexible benefits package

Tuition reimbursement

401(k) with employer contributions

Descrizione del lavoro

ISO New England Inc. is seeking an experienced administrative professional to support departmental operations in a hybrid role. You will handle registrations, travel, expense processing and draft materials while ensuring brand guidelines and professional standards are met.

The role emphasizes independent work, strong communication, meticulous budgeting, and a proactive approach to office administration, with a generous benefits package and tuition reimbursement.

Competenze

• 5+ years administrative support experience.
• Independent worker.
• High level of integrity, discretion, professionalism, accountability and confidentiality.
• Strong time management, prioritization, and multitasking abilities.
• Strong written/verbal communication, attention to detail and proofing, and proactive/anticipatory mindset
• Proficient in office productivity and collaboration suites (Microsoft, Excel, Word, Outlook, PowerPoint and O365)
• Proficient with basic budget management and calculations, expense, and scheduling tools (Concur, Financial & Supply Management)

Mansioni

• Handle event registrations, travel arrangements and expense reimbursement requests.
• Develop initial drafts of memoranda and letters, prepare/edit/format meeting presentation and training materials; ensure company visual identity guidelines are followed.
• Assist with production of materials, including copying and printing.
• Coordinate and schedule meetings/seminars/conference calls, including outside visitor requests, catering, conference rooms and AV needs.
• Monitor office inventory, order supplies and handle incoming/outgoing mail.
• Prepare and process expense reports, purchase orders (POs), and monitor charges against POs to ensure actual expenses do not exceed authorized budget amounts.
• Process legal invoices and ensure appropriate review and approval.

Conoscenze

Independent worker

Strong written/verbal communication

Time management and multitasking

Integrity, discretion, confidentiality

Proficient in MS Office

Formazione

Associate Degree

Strumenti

Concur

Office 365

Descrizione del lavoro

ISO New England is the independent system operator responsible for ensuring the safe and reliable flow of electricity in our region and planning for the future of the electric grid. We are at the forefront of New England’s ongoing transition to clean energy.

What We Offer You

• Hybrid work schedule with 4 days/week onsite
• ISO-NE offers flexible and hybrid work, a base salary plus bonus program, professional development and tuition reimbursement, enhanced 401k and financial planning, wellness programs with onsite gym, eligibility for Public Service Student Loan Forgiveness (PSLF), access to business networks & more, all in a stable and supportive work environment!

How You Will Make An Impact

Departmental Support

• Handle event registrations, travel arrangements and expense reimbursement requests
• Develop initial drafts of memoranda and letters, prepare/edit/format meeting presentation and training materials; ensure company visual identity guidelines are followed
• Assist with production of materials, including copying and printing
• Coordinate and schedule meetings/seminars/conference calls, including outside visitor requests, catering, conference rooms and AV needs
• Monitor office inventory, order supplies and handle incoming/outgoing mail

Legal Budget

• Prepare and process expense reports, purchase orders (POs), and monitor charges against POs to ensure actual expenses do not exceed authorized budget amounts.
• Process legal invoices and ensure appropriate review and approval

What We Are Looking For

• Associate Degree
• 5+ years administrative support experience
• Independent worker
• High level of integrity, discretion, professionalism, accountability and confidentiality
• Strong time management, prioritization, and multitasking abilities
• Strong written/verbal communication, attention to detail and proofing, and proactive/anticipatory mindset,
• Effective problem-solving, proactive can-do attitude about new tasks and responsibilities
• Proficient in office productivity and collaboration suits (Microsoft, Excel, Word, Outlook, PowerPoint and O365
• Proficient with basic budget management and calculations, expense, and scheduling tools (Concur, Financial & Supply Management)

Salary Range

$69,000 - $94,000 USD

This role is also eligible for an annual performance bonus, comprehensive health insurance (medical, dental and vision), flexible spending and health savings accounts, a 401(k) plan with generous employer contributions and a student debt benefit, life and AD&D insurance, disability insurance, critical illness and hospital indemnity benefits, paid time off, paid leave, a wellness program, an employee assistance program and other great company perks.

This is a U.S. based role. If the successful candidate resides outside of the U.S., relocation will be required.

Equal Opportunity: We are proud to be an EEO employer. Applicants for employment are considered without regard to race, color, religion, creed, sex (including pregnancy, childbirth, and related medical conditions), gender identity or expression, sexual orientation, citizenship, national origin, age, ancestry, marital status, disability (including learning, mental, intellectual, and physical), service in the uniformed services, genetic information, or any other status protected by applicable law.

Drug Free Environment: We maintain a drug-free workplace and perform pre-employment substance abuse testing.