Legal Administrative Assistant

ISO New England, Inc; Holyoke (MA); Hybrid; USD 69,000 - 94,000; Full time

Benefits offered by this job

Hybrid schedule

Professional development

401(k) with employer contributions

Wellness program

Job summary

ISO New England, Inc. seeks a highly organized administrative assistant to support a fast-paced legal department in Holyoke, MA. You will draft and polish documents, manage schedules, arrange travel, and coordinate meetings for a large group of lawyers.

The role requires attention to detail, discretion, and the ability to work independently in a hybrid environment with some onsite duties. A strong command of Microsoft Office and Concur is essential.

Qualifications

• Associate degree or equivalent required.
• 5+ years of administrative support experience.
• Independent worker with high integrity and confidentiality.
• Strong time management, prioritization and multitasking skills.
• Excellent written and verbal communication; proactive mindset.
• Proficient with Microsoft Office, including Excel, Word, Outlook, and PowerPoint; familiarity with O365.

Responsibilities

• Handle event registrations, travel arrangements and expense reimbursement requests.
• Develop drafts of memoranda and letters; format meeting materials per visual identity guidelines.
• Assist with production of materials, including copying and printing.
• Coordinate and schedule meetings, seminars, conference calls, and outside visits; arrange catering, rooms, and AV needs.
• Monitor office inventory and manage mail and supplies.
• Process expense reports and purchase orders; monitor charges against budgets and invoices.

Skills

Time management

Attention to detail

Written/verbal communication

Independent worker

Discretion and integrity

Proactive/problem-solving

Education

Associate Degree

Tools

MS Office Suite

Excel

Word

Outlook

PowerPoint

O365

Concur

Job description

ISO New England is the independent system operator responsible for ensuring the safe and reliable flow of electricity in our region and planning for the future of the electric grid. We are at the forefront of New England’s ongoing transition to clean energy.

ISO New England seeks a highly organized, proactive administrative assistant with exceptional attention to detail to support a fast-paced legal department. In this role, you will help keep daily operations running smoothly by handling clerical duties, drafting and polishing documents, managing schedules, arranging travel, and coordinating meetings for a large, congenial group of lawyers.

What we offer you

• Hybrid work schedule with 4 days/week onsite
• ISO-NE offers flexible and hybrid work, a base salary plus bonus program, professional development and tuition reimbursement, enhanced 401k and financial planning, wellness programs with onsite gym, eligibility for Public Service Student Loan Forgiveness (PSLF), access to business networks & more, all in a stable and supportive work environment!

How you will make an Impact

Departmental Support

• Handle event registrations, travel arrangements and expense reimbursement requests
• Develop initial drafts of memoranda and letters, prepare/edit/format meeting presentation and training materials; ensure company visual identity guidelines are followed
• Assist with production of materials, including copying and printing
• Coordinate and schedule meetings/seminars/conference calls, including outside visitor requests, catering, conference rooms and AV needs
• Monitor office inventory, order supplies and handle incoming/outgoing mail

Legal Budget

• Prepare and process expense reports, purchase orders (POs), and monitor charges against POs to ensure actual expenses do not exceed authorized budget amounts.
• Process legal invoices and ensure appropriate review and approval

What we are looking for

• Associate Degree
• 5+ years administrative support experience
• Independent worker
• High level of integrity, discretion, professionalism, accountability and confidentiality
• Strong time management, prioritization, and multitasking abilities
• Strong written/verbal communication, attention to detail and proofing, and proactive/anticipatory mindset,
• Effective problem-solving, proactive can-do attitude about new tasks and responsibilities
• Proficient in office productivity and collaboration suits (Microsoft, Excel, Word, Outlook, PowerPoint and O365
• Proficient with basic budget management and calculations, expense, and scheduling tools (Concur, Financial & Supply Management)

#LI-ONSITE

This is a U.S. based role. If the successful candidate resides outside of the U.S., relocation will be required.

Equal Opportunity: We are proud to be an EEO employer. Applicants for employment are considered without regard to race, color, religion, creed, sex (including pregnancy, childbirth, and related medical conditions), gender identity or expression, sexual orientation, citizenship, national origin, age, ancestry, marital status, disability (including learning, mental, intellectual, and physical), service in the uniformed services, genetic information, or any other status protected by applicable law.

Drug Free Environment: We maintain a drug-free workplace and perform pre-employment substance abuse testing.

Salary Range

$69,000 - $94,000 USD

The expected salary range for this position is below. This role is also eligible for an annual performance bonus, comprehensive health insurance (medical, dental and vision), flexible spending and health savings accounts, a 401(k) plan with generous employer contributions and a student debt benefit, life and AD&D insurance, disability insurance, critical illness and hospital indemnity benefits, paid time off, paid leave, a wellness program, an employee assistance program and other great company perks.