Executive Litigation Secretary/Office Manager

Adams & Martin Group; Sacramento (CA); Hybrid; USD 75,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

Long-term disability (LTD)

Life insurance

401(k)

Job summary

Adams & Martin Group is seeking a Litigation Executive Assistant / Office Manager to provide sole administrative and litigation support for the local office and a team of attorneys in a hybrid work environment. The role blends legal secretarial, executive assistant, and office operations duties in a collaborative, professional setting.

The ideal candidate has 5+ years of litigation experience, strong knowledge of court rules and e-filing, and excellent communication and organizational skills.

Qualifications

• 5+ years of litigation secretarial or executive assistant experience.
• Strong knowledge of court rules, e-filing, calendaring, and litigation procedures.
• Excellent communication, proofreading, and organizational skills.
• Ability to independently manage competing priorities and office operations.
• Proficiency with Microsoft Office, Outlook, and legal software.

Responsibilities

• Preparing, filing, and serving legal documents in state, federal, and appellate courts.
• Managing attorney calendars, court deadlines, and docketing systems.
• Coordinating client communications, correspondence, and document production.
• Maintaining case files, records, and pleading indexes.
• Managing office operations, vendors, supplies, and administrative functions.
• Providing executive-level support to attorneys and serving as the primary point of contact for the local office.
• Handling confidential information with professionalism and discretion.

Skills

Litigation knowledge

Executive support

Calendar management

Proofreading

Microsoft Office

Tools

Microsoft Office

Outlook

Legal software

Job description

Litigation Executive Assistant / Office Manager
Hybrid | $75,000 - $90,000

Our client is an established law firm seeking a highly organized Litigation Executive Assistant / Office Manager to provide sole administrative and litigation support for the local office and a team of attorneys. This key role combines legal secretarial, executive assistant, and office management responsibilities in a collaborative, professional environment.

Responsibilities include:

• Preparing, filing, and serving legal documents in state, federal, and appellate courts
• Managing attorney calendars, court deadlines, and docketing systems
• Coordinating client communications, correspondence, and document production
• Maintaining case files, records, and pleading indexes
• Managing office operations, vendors, supplies, and administrative functions
• Providing executive-level support to attorneys and serving as the primary point of contact for the local office
• Handling confidential information with professionalism and discretion

Qualifications:

• 5+ years of litigation legal secretary or executive assistant experience
• Strong knowledge of court rules, e-filing, calendaring, and litigation procedures
• Excellent communication, proofreading, and organizational skills
• Ability to independently manage competing priorities and office operations
• Proficiency with Microsoft Office, Outlook, and legal software
• Medical, vision, LTD, life insurance, and 401(k)
• Full-time position (37.5 hours/week)
• Hybrid work environment with regular in-office presence required

Join a respected law firm where your expertise will be integral to the success of both the attorneys and the local office.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.