Legal Administrative Assistant

STEWART | SMITH; Conshohocken (Montgomery County); On-site; USD 50,000 - 60,000; Full time

Job summary

STEWART | SMITH is seeking a dedicated Legal Administrative Assistant to join their team. This position requires exceptional organizational and communication skills to manage administrative tasks in a dynamic legal environment. The ideal candidate will support litigation efforts and document preparation, contributing to the team's efficiency. Competitive salary and benefits are offered based on experience.

Benefits

Competitive salary and benefits package

Qualifications

• Proven experience in a legal administrative role.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills.

Responsibilities

• Maintain and update legal calendars and deadlines.
• Finalize legal documents for electronic filing.
• Provide administrative support for litigation tasks.

Skills

Organization

Communication

Multitasking

Education

Experience as a Legal Assistant

Tools

MS Outlook

MS Word

Prolaw

Job description

Direct message the job poster from STEWART | SMITH

Office Administrator | Paralegal at Stewart Smith

Objective: We are seeking a dedicated and highly organized Legal Administrative Assistant to join our dynamic legal team. The ideal candidate will bring extensive experience in legal support, exceptional organizational skills, and a proactive approach to managing administrative tasks in a fast-paced law firm. This role offers an opportunity to leverage strong interpersonal and technical skills to contribute to the efficiency and success of the firm.

Responsibilities:

• Maintain and update calendars, including entering critical deadlines in MS Outlook.
• Finalize pleadings, letters, motions, and other legal documents using MS Word.
• Revise, format, and prepare legal documents and exhibits for electronic filing in federal and state courts.
• Provide administrative support for litigation tasks, including court filings, scheduling depositions, client communications, etc.
• Enter attorney timecard entries into the firm’s billing software (Prolaw/Elite).
• Prepare monthly reconciliation of attorneys’ American Express expenses and provide backup support for expense entries.

Qualifications:

• Proven experience as a Legal Assistant, Legal Secretary, or similar administrative role in a legal field.
• Exceptional organizational skills with a keen eye for detail and accuracy.
• Ability to multitask, prioritize, and take ownership of responsibilities in a high-pressure environment.
• Professional demeanor and courteous interaction with colleagues, clients, and external stakeholders.
• Proficiency in Microsoft Products: Outlook, Word, Excel, PowerPoint.
• Knowledge of Prolaw software is helpful.
• Strong written and verbal communication skills.
• Ability to work independently while collaborating effectively within a team.

Additional Information:

• Competitive salary and benefits package offered, commensurate with experience.

How to Apply: Please submit your resume and cover letter to Jonna Hannan ([e-mail]). We look forward to reviewing your application and exploring how you can contribute to our team’s success.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Legal

• Industries

  Law Practice

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