Legal Administrative Assistant

Bond, Schoeneck & King PLLC; Buffalo (NY); On-site; USD 50,000 - 60,000; Full time

Job summary

Bond, Schoeneck & King PLLC in Buffalo, New York is seeking a full-time Legal Administrative Assistant to support our litigation and labor and employment law departments. The ideal candidate will handle a high volume of work with professionalism, attention to detail, and strong communication skills.

Responsibilities include drafting and finalizing legal documents, filing in state and federal courts, managing deadlines and calendars, assembling trial binders, organizing case files, and performing

Qualifications

• Excellent organizational and time management skills.
• Strong written and interpersonal communication skills.
• In-depth working knowledge of Microsoft Word, Excel, and PowerPoint.
• Strong MSOffice skills—TOC/TOA, formatting; comfort with document management.
• Ability to prioritize and complete multiple assignments in an accurate and timely manner.
• Willingness to learn and adapt to Firm needs.
• Reliable, punctual, and professional
• Team player with a positive attitude
• A background in a Law Firm, Litigation and/or Labor and Employment Law is preferred, but not required.
• Minimum of 2 years’ experience in an administrative position

Responsibilities

• Interact with clients and attorneys via phone, email, and in-person.
• Draft, format, proofread, and finalize legal documents—pleadings, motions, correspondence.
• File documents across state and federal courts, both electronically and in hard copy; monitor court rule changes.
• Track and manage litigation deadlines using docketing systems; manage attorney calendars and travel coordination.
• Assemble trial binders, exhibits, manage discovery materials, help prep for hearings.
• Open and close files.
• Organize both electronic and physical case files; keep things accessible and efficient.
• Filing, scanning and other administrative tasks as assigned.

Skills

Organizational skills

Time management

Written & interpersonal communication

Team player

Reliability

Tools

MS Word

MS Excel

MS PowerPoint

TOC/TOA formatting

Job description

Bond, Schoeneck & King, PLLC, a law firm of more than 300 attorneys in over 30 practice groups, is accepting applications for a full-time Legal Administrative Assistant to support our litigation and labor and employment law departments in our Buffalo, New York office.The ideal candidate will have the ability to handle a large volume of work, be detail-oriented, have a high level of professionalism, strong communication skills and be able to multi-task and prioritize assignments from multiple attorneys.

Position Responsibilities:

Interact with clients and attorneys via phone, email, and in-person.

Draft, format, proofread, and finalize legal documents—pleadings, motions, correspondence.

File documents across state and federal courts, both electronically and in hard copy; monitor court rule changes.

Track and manage litigation deadlines using docketing systems; manage attorney calendars and travel coordination.

Assemble trial binders, exhibits, manage discovery materials, help prep for hearings.

Open and close files.

Organize both electronic and physical case files; keep things accessible and efficient.

Filing, scanning and other administrative tasks as assigned.

Job Requirements:

Excellent organizational and time management skills

Strong written and interpersonal communication skills

In-depth working knowledge of Microsoft Word, Excel, and PowerPoint

Strong MSOffice skills—TOC/TOA, formatting; comfort with document management

Ability to prioritize and complete multiple assignments in an accurate and timely manner.

Willingness to learn and adapt to Firm needs.

Reliable, punctual, and professional

Team player with a positive attitude

A background in a Law Firm, Litigation and/or Labor and Employment Law is preferred, but not required.

Minimum of 2 years’ experience in an administrative position

At Bond, exceptional work product and a collegial work environment are cornerstones of our success. We are committed to the communities in which we live and work. Bond has long recognized the value, both to its team and to our communities, of active participation in and support of charitable, governmental, professional and community-based organizations.

This position's salary range is between $50,000 and $60,000, negotiable based on years’ experience.

Bond’s offer of employment is contingent on:

Completion of a satisfactory business conflicts check

Completion of a satisfactory background check

Completion of a satisfactory reference check

Bond, Schoeneck & King PLLC provides all employees and applicants an equal employment opportunity in the manner required by law in all aspects of employment regardless of race, color, religion, creed, national origin, age, sex, sexual orientation, gender identity or expression, marital status, military status, disability, predisposing genetic characteristics, domestic violence victim status or any other status protected by local, state or federal law.

We thank all applicants for their interest and will contact those candidates who are under consideration.