Legal Administrative Assistant

shook-careers; Boston (MA); Hybrid; USD 45,000 - 65,000; Full time

Job summary

shook-careers is seeking an administrative professional to provide comprehensive legal support in a hybrid Boston setting. Responsibilities include timekeeping entry, client-facing interactions, and preparation of legal documents and filings for federal matters.

The role requires solid familiarity with Word, Excel, Outlook, and a basic understanding of legal terminology, with opportunities to mentor others and grow within the firm’s processes.

Qualifications

• High School diploma or GED with 3 years related experience, or equivalent.
• Bachelor's degree, ALS, PLS, CAP, or Paralegal certificate preferred.

Responsibilities

• Enter time into the timekeeping system and handle phone reception and information.
• Arrange travel and catering, schedule meetings and conference room setups.
• Perform e-scan, fax, ECF filing transmittals and transcription duties.
• Proofread work for typos and grammar; compile reports from established sources.
• Assist attorneys, paralegals and analysts with filing US Federal/District Court documents.
• Draft and draft/craft routine reports and correspondence.
• Manage timekeeper calendars (Outlook) and help meet deadlines including court/patent schedules.
• Provide occasional technology support for connecting peripherals with IT guidance.
• Prioritize workload efficiently and stay aligned with firm policies and procedures.
• Participate in ongoing training to enhance technical skills.

Skills

Time entry software

Microsoft Word

Excel

PowerPoint

Outlook

Redlining tool

Typing 50 WPM

Legal terminology

Court filing knowledge

Technology support

Education

High School diploma or GED and 3 years related experience

Bachelor's ALS/PLS/CAP or Paralegal certificate preferred

Tools

Redlining tool

Job description

Responsibilities:

Provides administrative, organizational and technical support including but not limited to entering time into the firm's timekeeping system, phone reception; providing information to callers; arranging travel and catering accommodations; scheduling meetings and conference room set ups; e-scan, facsimile, ECF filing transmittals; transcription; proofreading work product for typographical, grammatical, or spelling errors; compilation of reports from established sources; photocopying; mail assembly and distribution; and other records/file maintenance.

• May prepare and/or review for accuracy general and/or legal correspondence and papers of a legal nature such as, complaints, brief, motions, interrogatories, contracts, agreements, statements, subpoenas, wills, trusts, summonses.
• May assist attorneys, paralegals and analysts with the preparation and filing of US Federal/District Court documents.
• Projects an image that reflects the professional nature of work done by the firm.
• Interacts with clients in a way that supports great client service and relationships.
• Accurately drafts and/or writes routine reports and correspondence.
• May manage timekeeper calendar (Outlook) and assist in meeting deadlines which may include deadlines associated with US Court or patent applications, prosecutions, litigation and/or other events as directed.
• May provide occasional technology support to attorneys and professional staff with regard to connecting docking stations, monitors, desktops, printers and other external devices with remote guidance from IT specialist.
• Prioritizes workload in an efficient and effective manner.
• Participates in on-going training sessions to enhance his/her technical skills.
• Stays informed of all firm policies and standardized procedures and applications.

#LI-BE1

#LI-HYBRID

High School diploma or GED and three years related experience, OR equivalent combination of education and/or experience. Bachelor's degree, ALS, PLS, CAP, or Paralegal certificate preferred.Other Skills:Must have basic legal terminology and an awareness of court filing requirements. Must be able to use legal citations and apply to firm documents. Working knowledge of time entry software, Microsoft Word (styles & tables), Excel, PowerPoint and Outlook. Skilled in the use of a redlining tool. Working knowledge of basic office functions. Ability to type 50 WPM.Ability to anticipate, identify, and proactively implement actions that allow timekeepers to be efficient and effective in serving client needs. Shares knowledge and mentors others on technology applications and firm/division processes.