Legal Administrative Assistant

Venable LLP; Baltimore (MD); On-site; USD 72,000 - 100,000; Full time

Job summary

Venable LLP is seeking a Legal Administrative Assistant to provide comprehensive administrative support to assigned legal staff in a fast-paced law firm environment. The ideal candidate will manage sensitive correspondence, complex documents, and calendar logistics with accuracy and discretion.

Requirements include a minimum of 2 years in a law firm or professional services setting, advanced MS Word/Outlook skills, and familiarity with document management systems (iManage preferred).

Qualifications

• Minimum of 2 years experience within a law firm and/or professional services environment.
• Prior experience in Bankruptcy and Creditors Rights or transactional practice group is preferred.
• Advanced use of MS Word and Outlook; ability to learn other applications quickly.
• Proficiency with document management systems (iManage preferred).
• Ability to proof and edit correspondence, reports, and tables for typos and grammar.

Responsibilities

• Provide comprehensive administrative support to assigned legal staff, prioritizing assignments and preparing sensitive correspondence.
• Prepare routine and non-routine correspondence, legal documents, forms, and presentations with MS Word and related programs; proofread for grammar and style.
• Answer and screen calls, record messages, and communicate messages per procedures.
• Manage attorney committee obligations and logistics for events and materials.
• Schedule appointments, arrange travel/meetings, and maintain calendars as instructed.
• Establish and maintain well-organized files and preserve original client documents.
• Provide overflow assistance to team members as needed.

Skills

Administrative support

MS Word

Outlook

iManage

Communication

Organization

Calendar management

Tools

MS Word

Outlook

iManage

Job description

You2re looking for a change, and so are we. At Venable, we know that every new hire brings valuable experience, new perspectives, and a chance to raise the bar on our approach to how we work. Thats why were looking for a Legal Administrative Assistant to provide comprehensive administrative support to assigned legal staff.

The ideal candidate will be responsible for...

• Providing comprehensive administrative support to assigned legal staff to include prioritizing assignments and preparing sensitive and detailed correspondence, such as responses to requests for information or regularly recurring reports
• Prepares routine, as well as non-routine, correspondence, legal documents, forms, presentations, and the like using advanced knowledge and skills with word processing related and other software programs; efficiently proofreads and edits text for grammatical and typographical errors, and occasionally for content.
• Professionally answering, screening, placing calls, and recording and communicating messages according to appropriate procedures
• Managing attorney’s committee obligations; managing activity logistics such as event scheduling, coordination and production of relevant materials
• Scheduling appointments, making travel and/or meeting arrangements, and maintaining business calendars as instructed
• Effectively establishing and maintaining well organized files, while managing the integrity of original client documents
• Act as back-up and provide overflow assistance to team members

The successful candidate will demonstrate...

• A minimum of 2 years experience within a law firm and/or professional services environment
• Prior experience working within a Bankruptcy and Creditors Rights or transactional practice group is preferred.
• Advanced use of MS Word and Outlook as well as an ability to quickly learn other applications
• Proficiency in the use of document management systems (iManage preferred)
• Ability to efficiently proof and edit (using edit marks) correspondence, reports and tables for typographical errors and sentence structure
• High level of communication skills requiring social sensitivity and willingness to gain extensive knowledge of department procedures in order to communicate effectively with staff, management, attorneys, and clients

Pay Range for Candidates in Baltimore, MD: $72,000 - $100,000 per year

The range provided is the minimum and maximum salary that Venable in good faith believes at the time of this posting that it is willing to pay for the advertised position. Exact compensation will be determined based on individual candidate qualifications and location. Additional compensation may include discretionary bonuses and overtime, if eligible. Overtime wages earned will be paid in compliance with applicable law.

Committing your time and talent is no small matter—at Venable, we know that superior client service begins with an investment in our people. Our competitive compensation, robust benefits, and programs that support our employees well-being, families, and futures reflect our dedication to prioritizing the whole person, not just the professional.

Venables benefits package includes medical, dental, vision, disability, life insurance, flexible spending and healthcare savings accounts, 401(k) with firm profit share, paid time off, firm paid holidays, wellness and personal advocacy programs, family planning resources and leave programs, tuition reimbursement, and more. New employees are provided a detailed orientation to the firms benefit offerings upon hire.

Here, we strive to offer the kind of care that radiates, from our colleagues to our clients, to our communities, so that success finds everyone.