Legal Administrative Assistant

Morrison Foerster; Austin (TX); On-site; USD 45,000 - 60,000; Full time

Job summary

Morrison Foerster seeks a Legal Administrative Assistant for their Austin office, responsible for supporting attorneys with various administrative tasks. Ideal candidates should have at least 2 years of experience in a law firm and strong client service skills. They will manage document preparation, billing processes, and maintain effective communication. MoFo offers comprehensive benefits, an innovative workplace, and values collaboration across teams.

Benefits

Medical, dental, vision, life, and disability coverage

Industry-leading parental leave and family benefits

Global wellness program access

Annual community service day and birthday holiday

Annual education reimbursement

Dedicated Talent Development team

Competitive profit-sharing contribution

Qualifications

• Minimum of 2 years of administrative experience in a law firm.
• Proficient with Windows-based software used by the firm.
• Strong attention to detail and organizational skills.

Responsibilities

• Provides administrative, clerical, and document services to support attorneys.
• Drafts letters and documents; assists with billing processes.
• Coordinates meals and services, arranges conference calls.

Skills

Attention to detail

Organizational skills

Client service orientation

Effective communication

Teamwork

Education

High School Diploma

Bachelor's degree

Tools

MS Word

PowerPoint

Excel

Outlook

Mac Pac

Job description

At MoFo, we couldn’t write our own success story without yours. Ready to write your story?

Join MoFo as a LEGAL ADMINISTRATIVE ASSISTANT on our Legal Secretaries team!

This role is based in Austin
https://www.mofo.com/offices

ABOUT THE ROLE

The Legal Administrative Assistant provides a wide range of administrative, clerical, and document services to support the workflow and client service needs of attorneys and other timekeepers. Ensures client services and satisfaction are attained in all areas of the position.

• Collaborates with legal secretarial staff and other teams to provide designated and “as needed” administrative services to assist in delivering exemplary service.
• Drafts letters and documents; collects and analyzes information; prepares requested documents.
• Arranges conference calls.
• Prepares materials for mailing and overnight delivery, including printing, assembling, copying, and ensuring appropriate delivery.
• Makes conference room reservations. Coordinates meals, multimedia, and other services as requested.
• Assists with timenote entry, including inputting, editing, proofreading, and closing timenotes daily.
• Prepares expense reimbursements, arranges payment of invoices, and prepares check requests as needed.
• Assists with billing processes, including editing prebills, generating reports, and sending final invoices.
• Helps create and maintain client/matter lists and communication lists.

ABOUT YOU

• High School Diploma required; Bachelor's degree preferred.
• Minimum of 2 years of administrative experience in a law firm. Legal secretary experience is a plus.
• Experience working in a professional services environment preferred.
• Strong attention to detail and organizational skills.
• Excellent teamwork skills and a commitment to assisting co-workers to deliver results.
• Client service orientation with effective communication skills at all levels.
• Proficient with Windows-based software used by the firm, including MS Word, PowerPoint, Excel, Outlook, and Mac Pac. Working knowledge of databases and time and attendance tracking applications.
• Flexibility regarding work schedule and availability to work overtime as required.

ABOUT MOFO

At MoFo, we collaborate as one firm across borders, practice areas, and functions, valuing fresh ideas and innovation over conformity and competition.

• About Us: https://www.mofo.com/about
• Diversity + Inclusion: https://careers.mofo.com/careers-diversity
• Commitment to Pro Bono: https://careers.mofo.com/careers-pro-bono
• The MoFo Foundation: https://www.mofo.com/culture/mofo-foundation

ABOUT OUR BENEFITS

MoFo offers a comprehensive benefits package starting on your first day.

• A variety of options for medical, dental, vision, life, and disability coverage to meet you and your family’s needs.
• Industry-leading parental leave and family benefits, including adoption and fertility treatment options, and backup child and elder care.
• Global wellness program, including free access to Talkspace and Calm apps.
• Annual community service day and a birthday holiday for fun.
• Annual education reimbursement.
• Dedicated Talent Development team.
• Competitive profit-sharing contribution.