Monthly and Special Gifts Assistant

Institute for Justice; Arlington (VA); Hybrid; USD 50,000 - 55,000; Full time

Benefits offered by this job

Hybrid work schedule

Flexible core hours 10am–4pm

Health, Dental, Vision insurance (IJ)

Job summary

Institute for Justice is seeking a Monthly and Special Gifts Assistant to support IJ’s monthly giving, workplace giving and employer matching gifts programs. You will process donations, generate acknowledgements, and coordinate with Finance on monthly reconciliation.

The role emphasizes data accuracy, collaboration across teams, and willingness to grow within an evolving fundraising program. IJ offers hybrid work and competitive benefits.

Qualifications

• 0-2 years of professional office experience.
• Strong attention to detail.
• Ability to manage multiple projects and deadlines.
• Interpersonal skills and ability to work with different teams.
• Discretion with confidential information.
• Entrepreneurial spirit and flexibility to take on varied projects.
• Proactive problem-solving and troubleshooting abilities.
• Proficiency with Microsoft Word and Excel.
• Commitment to producing error-free work.

Responsibilities

• Process donations for the special gifts program and assist with the monthly giving program by creating and updating donation records in Salesforce.
• Generate letters of acknowledgement for each program with varied documentation needs.
• Coordinate with Finance to process changes during monthly reconciliation.
• Assist with online gift portals, vet new platforms, and complete ACH applications as needed.
• Provide input on cultivation strategies and outline the year's calendar with program manager.
• Assist in year-end donor statement mailing and other Development mailings.
• Log donor correspondence and keep data clean by updating records.

Skills

Attention to detail

Multitasking

Interpersonal skills

Discretion with confidential data

Entrepreneurial spirit

Troubleshooting

Communication

Commitment to error-free work

Tools

Microsoft Word

Microsoft Excel

Job description

Join the Institute for Justice, a public interest law firm on the front lines fighting to end widespread abuses of government power and to secure the rights that allow all Americans to pursue their dreams.

As the Monthly and Special Gifts Assistant, you will support IJ’s monthly giving, workplace giving, and employer matching gift programs. These programs play an important role in our fundraising operations, and because they are uniquely situated and can overlap with various other donor clubs, they are ripe for creative cultivation strategies. As these programs grow, their role in IJ’s fundraising, and thus this position, will only become more vital.

The ideal candidate will exhibit the close attention to detail necessary for data entry and donation handling tasks, demonstrate an ability to coordinate and work well with a range of team members on varied projects, and embody the spirit of a growth mindset as this position offers flexibility and an opportunity to develop skills. This position is best suited for a proactive individual with a curiosity to learn and an enthusiasm for supporting the growth of an evolving fundraising program.

Responsibilities

• Process donations for the special gifts program and assist with the monthly giving program by creating and updating donation records in Salesforce.
• Generate letters of acknowledgement for each program, which have varied needs and can require different documentation.
• Coordinate with IJ’s Finance team to process any necessary changes during the monthly reconciliation process.
• Assist with the administration of online third-party gift disbursement portals by vetting new platforms and creating profiles where appropriate, maintaining compliance, and completing ACH applications when needed.
• Provide input on cultivation strategies for each program, and work with the program’s manager to outline the calendar for the year and ensure plans are executed.
• Assist in the end-of-year statement mailing for monthly donors and provide general assistance for other in-house Development mailings throughout the year.
• Log correspondence with donors, ensure any necessary follow-up occurs, and maintain clean data by making coding updates on individual records.

Required Skills

• 0-2 years of experience working in a professional office setting
• Strong attention to detail
• Proven ability to independently manage multiple projects and deadlines
• Interpersonal skills, capacity to work effectively with different teams and team members
• Ability to manage confidential information with discretion
• Entrepreneurial spirit, enthusiasm for taking on varied projects and identifying and filling potential gaps in each program’s operations
• Ability to troubleshoot unexpected errors that arise
• Proficiency with Microsoft Office tools (particularly Word and Excel)
• A commitment to producing error-free work

Preferred Qualifications

• Salesforce or similar CRM experience preferred
• Donation entry or nonprofit experience

Benefits

• Hybrid work schedule
• Flexible work hours with our core business hours of 10am and 4pm
• Health, Dental, and Vision insurance (IJ covers 100% of individual premiums)
• Free Short-Term Disability, Long-Term Disability, and Life insurance plans
• HSA employer contributions
• 401(k) with employer matches
• Smart casual dress code with casual Fridays
• Generous PTO package of accruing sick and vacation hours in addition to a paid personal day and floating and traditional holidays

This position is posted at the Assistant level with a salary range of $50,000-$55,000.

IJ is an equal opportunity employer.

Don’t meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At IJ we value a diverse workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

To learn more about our culture and benefits, visit our Working at IJ page. No phone calls please.