Legal Admin Assistant (Non-Profit)

Adams & Martin Group; California (MO); On-site; USD 65,000 - 95,000; Full time

Job summary

The Adams & Martin Group seeks a Legal Administrative Specialist to provide high-level executive support to the Chief Compliance Officer and General Counsel. You will coordinate legal and compliance activities and act as a liaison between leadership, the Board, employees, and external stakeholders while handling confidential information.

Responsibilities include governance document prep, contract administration, calendar coordination, and processing critical invoices and records.

Qualifications

• Bachelor's degree or Paralegal Certificate required.
• 2+ years of executive administrative support experience.
• 1 year of experience in legal, compliance, or law firm environment.
• Experience managing complex executive calendars and meeting logistics.
• Ability to prepare accurate corporate minutes and maintain legal records.

Responsibilities

• Support the CCO and GC with daily executive tasks.
• Prepare and maintain corporate governance documents (filings, agendas, minutes, resolutions).
• Manage contract administration—routing, execution, and records.
• Coordinate calendars, meetings, events, trainings, and schedules.
• Process invoices, timesheets, expense reports, and department records.
• Assist with compliance requests such as subpoenas and document inquiries.
• Support insurance renewals and certificates of insurance as needed.
• Provide administrative help to other C-suite executives.
• Handle special projects and department initiatives.

Skills

Executive support

Calendar management

Legal documentation

Communication skills

Discretion confidentiality

Digital tools

Board portals

Zoom

Education

Bachelor's degree

Paralegal certificate

Tools

Zoom

Board portals

Collaboration tools

Job description

The Legal Administrative Specialist serves as a key administrative and operational partner to the Chief Compliance Officer (CCO) and General Counsel (GC). This role provides high-level executive support, coordinates legal and compliance activities, and acts as a liaison between executive leadership, Board members, employees, and external stakeholders while handling sensitive and confidential information.

Primary Responsibilities

The Legal Administrative Specialist serves as a key administrative and operational partner to the Chief Compliance Officer (CCO) and General Counsel (GC). This role provides high-level executive support, coordinates legal and compliance activities, and acts as a liaison between executive leadership, Board members, employees, and external stakeholders while handling sensitive and confidential information.

• Support the CCO and GC with daily administrative and executive-level tasks.
• Prepare and maintain corporate governance documents, including:
  • Corporate filings
  • Meeting agendas
  • Board and corporate meeting minutes
  • Corporate resolutions
• Manage the contract administration process, including routing, execution, and record maintenance.
• Coordinate calendars, meetings, events, trainings, and executive schedules.
• Process invoices, timesheets, expense reports, correspondence, and departmental records.
• Assist with compliance-related requests such as subpoenas, liens, and document inquiries.
• Support insurance renewals and certificate of insurance requests.
• Provide administrative assistance to other C-suite executives.
• Handle special projects and department initiatives as assigned.

Required Qualifications

• Bachelor's degree or Paralegal Certificate.
• At least:
  • 2 years of executive administrative support experience.
  • 1 year of experience in a legal, compliance, or law firm environment.
• Experience managing complex executive calendars and meeting logistics.
• Ability to prepare accurate corporate minutes and maintain legal records.

Key Skills

• Strong organizational, analytical, and multitasking abilities.
• Exceptional attention to detail and confidentiality.
• Excellent written and verbal communication skills.
• Professionalism and diplomacy when interacting with executives, Board members, and stakeholders.
• Ability to work independently, solve problems, and manage competing priorities under tight deadlines.
• Proficiency in technology platforms such as Zoom, board portals, and collaboration tools.
• Team-oriented mindset with a willingness to support broader organizational projects.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.