Legal - Administrative Specialist

crystalstairs; Los Angeles (CA); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Medical benefits

401k

Flex spending

Pre-paid legal

Sick and vacation time

Paid holidays

Growth opportunities

Learning LMS

Job summary

Crystal Stairs, Inc. in Los Angeles is seeking a Legal Administrative Specialist to support the Chief Compliance Officer and General Counsel, handling confidential matters with professionalism. You will liaison with Board members, staff, and external stakeholders.

The role requires experience in executive-level administration, calendar management, and strong communication skills, with a focus on confidentiality and accuracy.

Qualifications

• Bachelor's degree or paralegal certificate is required.
• Minimum of 2 years of experience providing administrative support to a senior level executive.
• Minimum of 1 year experience in a corporate legal or compliance department or law firm.
• Experience managing an executive's busy calendar and prioritizing meetings.

Responsibilities

• Prepare corporate filings, meeting agendas, minutes and resolutions.
• Manage contract routing, execution and maintenance for the department.
• Handle heavy administrative workload: scheduling, filing, invoices, timesheets, expenses, supplies, reports.

Skills

Executive support

Calendar management

Communication skills

Confidentiality

Education

Bachelor's degree or Paralegal certificate

Tools

Zoom

Board portal

Intranet

Job description

Crystal Stairs, Inc.

Improving the Lives of Families through

Child Care Services, Research, and Advocacy

Legal Administrative Specialist

Location: Los Angeles (On-Site)

What We're Looking For:

We are seeking a Legal Administrative Specialist to provide daily administrative support to the Agency's Chief Compliance Officer and General Counsel and operational support to the Legal and Compliance functions in a highly professional and confidential manner. The Legal Administrative Specialist represents the C-suite acting as an administrative liaison to Board members, internal staff and external stakeholders.

Key Responsibilities

• Preparing corporate filings, meeting agendas, minutes and corporate resolutions.
• Manage the contract routing, execution, and maintenance process for the department.
• Responsible for a heavy administrative workload that consists of scheduling meetings, filing, processing invoices and timesheets, tracking expenses, ordering supplies, preparing routine correspondence and reports, and assisting with set up for events, trainings and meetings.
• Assist CCO/GC with coordinating trainings and preparing training materials.
• Receive and respond to subpoenas, liens and other document requests.
• Assist with the coordination of insurance renewals and requests for certificates of insurance.
• Provide administrative support to other C-suite executives.
• Work on special projects and other tasks assigned by CCO/GC.

Experience, Knowledge, Skills and Abilities

• Bachelor's degree or paralegal certificate required.
• Minimum of 2 years of experience providing administrative support to a senior level executive.
• Minimum of 1 year experience working in a corporate legal or compliance department or law firm.
• Significant experience managing an executive's busy calendar, including prioritizing meetings and ensuring relevant documents are available or prepared.
• Ability to maintain and uphold strict confidentiality.
• Demonstrate strong analytical and organizational skills.
• Ability to work on multiple tasks with attention to detail.
• Ability to remain calm under the pressure of tight deadlines and changing priorities.
• Ability to communicate with tact and diplomacy with all levels of employees including C-suite team, Board members and other stakeholders.
• Demonstrate excellent verbal and written communication skills.
• Ability to timely and accurately prepare corporate minutes.
• Be able to problem solve and drive administrative task forward in the absence of the CCO/GC.
• Must be technically savvy to quickly learn and operate technology platforms such as Zoom, Agency's Board portal and intranet site.
• Actively contributes to the team for the successful completion of projects.

Total Package of Benefits

• Medical/ Dental/ Vision - 95% paid by employer
• 401k Matching Options
• Flex Spending
• Pre-paid Legal Services
• Sick and Vacation Time
• Paid Holidays
• Opportunity for Growth and Development
• Robust Learning Management System offering the following continuing education units: PDC, HRCI, CEU, CPE, PDU, SHRM

Qualified applicants with arrest or conviction records will be considered for Employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Crystal Stairs, Inc. is committed to building and sustaining a diverse workforce and culture. As part of this commitment, Crystal Stairs, Inc. provides equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, and compensation, to all qualified applicants and employees without regard to race, color, medical condition as defined by state law, ancestry, religion, sex, national origin, age, marital status, sexual orientation, gender, ethnic group identification, mental or physical disability, pregnancy, childbirth and related medical conditions, or any other legally protected status.

For more information about Crystal Stairs, Inc. please visit our website at: www.crystalstairs.org