Legal Admin Assistant | Expert Document & Filing Support

Calfee Brand; Cincinnati (OH); On-site; USD 42,000 - 60,000; Full time

Job summary

Calfee, Halter & Griswold LLP in Cincinnati seeks a Legal Administrative Assistant to join its Cincinnati office. You will support assigned attorneys with document prep, filings, billing, time entry, travel, and meetings.

The role requires advanced Word skills, meticulous proofreading, strong organization, and the ability to manage multiple priorities in a fast-paced legal environment.

Qualifications

• 5+ years of administrative experience in a law firm or legal department.
• Advanced proficiency in Microsoft Word, including styles, templates, formatting, and hyperlinks.
• Strong proofreading, grammar, spelling, and document preparation skills.
• Proficiency in Microsoft Office Suite, including Excel, PowerPoint, and Outlook.
• Strong organizational and time-management skills.
• Ability to work independently and anticipate attorney needs.
• Ability to maintain confidentiality and exercise sound judgment.
• Flexibility to adapt to changing priorities and assignments.

Responsibilities

• Provide administrative and legal support to assigned attorneys and legal professionals.
• Prepare, revise, proofread, and format legal documents, correspondence, and other materials.
• Format complex documents using firm-specific styles, templates, and hyperlinks.
• Prepare signature packets and coordinate electronic signatures through DocuSign.
• Electronically file documents with various courts and coordinate service on counsel.
• Maintain organized client and matter files within NetDocuments.
• Assist with the monthly billing process, including draft invoice review and revisions.
• Prepare billing correspondence and distribute finalized invoices to clients.
• Enter attorney time into the firm's timekeeping system.
• Prepare and submit expense reports and reimbursements through Chrome River.
• Coordinate attorney travel, including airfare, hotel accommodations, and transportation.
• Coordinate logistics for meetings, including catering, accommodations, and transportation.
• Assist attorneys with technology and other administrative needs as appropriate.
• Perform other duties and responsibilities as assigned.

Skills

MS Word advanced

Organizational skills

Time management

Communication skills

Education

High school diploma

Tools

NetDocuments

DocuSign

Chrome River

Job description

Calfee, Halter & Griswold LLP in Cincinnati seeks a Legal Administrative Assistant to join its Cincinnati office. You will support assigned attorneys with document prep, filings, billing, time entry, travel, and meetings.

The role requires advanced Word skills, meticulous proofreading, strong organization, and the ability to manage multiple priorities in a fast-paced legal environment.